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PMO Administrator

SJ Group
Jeddah, KSA
Full-time
Mid-Senior
Onsite
Discovered 2 weeks ago
PMO governancePortfolio management supportProject Management Information Systems (PMIS)AconexPrimaveraUnifier

Full Job Posting

PMO Governance and Coordination

  • Support MATARAT / SJ governance processes across JEDCO projects.
  • Maintain PMO trackers, registers, action logs, decision logs, and governance records.
  • Coordinate project information collection and monitor reporting deadlines and compliance.
  • Support health checks, audits, governance reviews, and corrective-action follow-up.

Portfolio Management

  • Maintain the JEDCO project and portfolio master register and consolidate portfolio data.
  • Update status, budget, cashflow, forecast, milestones, scope, schedule, risks, and changes with project teams.
  • Support portfolio dashboards, management reports, presentations, and portfolio reviews.

PMIS Administration

  • Support day-to-day use of Aconex, Primavera, Unifier, Autodesk Construction Cloud, SAP, or similar platforms.
  • Maintain project data, workflows, user access, registers, and reporting information; check data quality and completeness.
  • Support user onboarding and assistance and coordinate system issues with IT, administrators, and vendors.

Stage Gate and P3M3 Support

  • Support the MATARAT / JEDCO Stage Gate Framework, including schedules, submissions, checklists, and deliverables.
  • Support gate review documentation, approvals, decisions, and action logs with project controls teams.
  • Maintain P3M3 evidence and assessment records, coordinate supporting evidence, and monitor improvement-roadmap progress.

Processes, Reporting, and Coordination

  • Support PMO process, SOP, template, guideline, and workflow development and maintenance.
  • Prepare process maps in Microsoft Visio and maintain document version control and repositories.
  • Coordinate periodic reporting and support Power BI dashboards, charts, and management information.
  • Coordinate meetings and workshops, prepare materials and minutes, track actions, and liaise with relevant teams, consultants, and contractors.

Role Scope and Systems

  • The role supports PMO governance, portfolio management, PMIS administration, stage-gate activities, and P3M3 improvement.
  • PMIS platforms may include Aconex, Primavera, Unifier, Autodesk Construction Cloud, SAP, or similar systems.
  • The role uses Power BI for dashboards and Microsoft Visio for process maps.

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