Personal Assistant to the CEO
Skills
About This Role
Overview
At Taif Group, we are looking for an exceptional Personal Assistant (PA) to the Chairman who thrives in a fast-paced, high-performance environment and can operate with precision, discretion, and strong business awareness.
This role goes beyond traditional administrative support — it is a strategic position requiring ownership, initiative, and the ability to keep pace with executive priorities in a growing luxury fragrance company.
Executive & Calendar Management
- Manage and optimize the Chairman’s complex calendar, ensuring efficient scheduling and prioritization
- Coordinate internal and external meetings across multiple departments and time zones
- Anticipate scheduling conflicts and proactively resolve them
Communication & Representation
- Serve as the gatekeeper and primary liaison between the CEO and senior management, partners, and VIP clients
- Draft and review high-level correspondence, emails, and official communications
- Ensure all communications reflect professionalism and brand standards
Meeting & Reporting Management
- Prepare detailed meeting agendas, presentations, and executive summaries
- Attend key meetings when required, take accurate minutes, and track action points
- Follow up with stakeholders to ensure timely execution of decisions
Travel & Logistics Coordination
- Arrange comprehensive travel plans (flights, hotels, visas, transportation)
- Prepare detailed travel itineraries and briefing documents
- Manage last-minute changes efficiently
Confidentiality & Sensitive Matters
- Handle highly sensitive information including business strategies, financial data, and contracts
- Maintain strict confidentiality and secure documentation systems
Business & Operational Support
- Track ongoing projects and strategic initiatives across departments
- Follow up on KPIs, reports, and deliverables with department heads
- Assist the Chairman in monitoring overall business performance
Event & VIP Coordination
- Support organization of brand events, perfume launches, and exhibitions
- Coordinate VIP guest experiences and high-profile meetings
- Ensure flawless execution aligned with luxury brand standards
Administrative Excellence
- Manage filing systems, records, and executive documentation
- Screen calls, prioritize tasks, and ensure smooth daily operations
- Handle expense reports and basic executive office administration
What We’re Looking For
- 3–5+ years of experience supporting C-level executives
- Strong ability to multitask and work under pressure
- Exceptional organizational and problem-solving skills
- High level of discretion and professionalism
- Strong written and verbal communication skills (English required, Arabic is a plus)
- Experience in luxury, retail, or fragrance industry is an advantage
Apply Now
📩 Send your CV to:
HrRecruitment@taifgroup.ae
📍 Location: United Arab Emirates – Ajman and Dubai
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