Personal Assistant to Chief Executive Officer - Forex

Overview

Proprietary Trading / Fintech space

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements efficiently
• Coordinate internal and external meetings including agendas, documentation, presentations, and follow-ups
• Manage emails, messages, and executive correspondence
• Handle confidential information and sensitive business matters with professionalism and discretion
• Organise and maintain contracts, executive documentation, reports, and company records

Communication & Stakeholder Coordination

• Act as a key point of contact between the CEO and internal departments, external partners, and stakeholders
• Coordinate with teams including: Operations, Compliance, Finance, Marketing, HR, Support
• Follow up on projects, action points, and pending items to ensure deadlines are met
• Prepare reports, summaries, presentations, and meeting minutes

Industry & Business Support

• Support initiatives related to proprietary trading operations and strategic business projects
• Coordinate with platform providers, liquidity providers, payment partners, and operational teams where required
• Stay informed on market developments, industry trends, and relevant regulatory updates
• Assist with company launches, campaigns, competitions, and internal initiatives

Project & Operations Support

• Track ongoing projects and ensure cross-functional execution
• Assist with business expansion initiatives and operational improvements
• Support executive planning and high-priority business activities
• Maintain trackers, reports, and operational updates

Travel & Event Management

• Arrange business travel, hotel bookings, transportation, visas, and itineraries
• Coordinate conferences, networking events, meetings, and company activities
• Support executive hospitality and VIP arrangements when required

Requirements

• 3+ years of experience as a
• Personal Assistant, Executive Assistant, or similar position
• Previous experience within
• Proprietary Trading, Brokerage, Forex, Trading, or Fintech industries
• is highly preferred
• Strong understanding of business operations within fast-paced financial environments
• Excellent verbal and written English communication skills
• Strong organisational and multitasking skills
• Ability to handle sensitive information with a high degree of confidentiality
• Strong time management and prioritisation skills
• Proficiency with:

• Microsoft Office Suite

• Google Workspace
• Project management tools
• Comfortable working under pressure and adapting to changing priorities
• Nice to Have
• Experience working with international teams and remote environments
• Familiarity with:
• Trading platforms
• CRM systems
• Fintech operations
• Previous experience supporting C-level executives in high-growth organisations
• Strong problem-solving and decision-making skills
• Ability to anticipate executive needs and work independently

Personal Attributes

• Highly professional and trustworthy
• Strong attention to detail
• Proactive and solution-oriented mindset
• Flexible and adaptable
• Excellent interpersonal and communication skills
• Calm and composed under pressure
• This is a fantastic opportunity to join a rapidly growing company and work closely with senior leadership within a dynamic and entrepreneurial trading environment.