Personal Assistant to CEO

Reports To

Job Summary

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and minutes.
• Handle phone calls, emails, and correspondence on behalf of management.
• Organize travel arrangements, hotel bookings, visas, and itineraries.
• Maintain confidential files, documents, and records.
• Prepare reports, presentations, and business documents.
• Screen and prioritize incoming communications and requests.
• Coordinate with departments, clients, vendors, and external stakeholders.
• Track tasks, deadlines, and follow-up actions for management.
• Assist in office administration and event coordination.
• Handle expense reports and basic administrative accounting tasks.
• Ensure professional communication and representation of the executive office.

Required Qualifications

• Bachelor’s degree or Diploma in Business Administration or related field.
• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism.
• Strong time management and attention to detail.

Preferred Requirements

• **Preferred: Previous experience working in airport operations, aviation industry, or corporate executive offices.**
• Experience handling travel coordination and executive scheduling.
• Knowledge of office management systems and administrative procedures.

Required Skills

• Calendar management
• Communication skills
• Multitasking
• Time management
• Confidentiality handling
• Report preparation
• Travel coordination
• Problem-solving
• Professional correspondence

Working Conditions

• Office-based role with occasional travel support requirements.
• May require flexible working hours depending on executive schedules.

KPIs / Performance Indicators

• Timely management of schedules and meetings
• Accuracy of documentation and reports
• Response time to communications
• Executive satisfaction level
• Confidentiality and professionalism
• Pay: AED9,000.00 - AED15,000.00 per month