Personal Assistant
Provide high-level administrative support, manage schedules, travel, correspondence, and events while maintaining confidentiality and discretion for a private family.
Skills
About This Role
Overview
The Personal Assistant will provide high‑level administrative, organisational and household support to a private family or principal, ensuring smooth daily operations, confidentiality and proactive assistance with personal and professional tasks.
This role involves diary and travel management, correspondence, errands, event coordination and occasional household oversight, delivered with discretion and impeccable attention to detail.
Key Responsibilities
- Manage the principal’s calendar, appointments and meetings; coordinate scheduling, send reminders and ensure efficient time management.
- Arrange domestic and international travel itineraries including flights, accommodation, ground transport and necessary documentation, and prepare comprehensive travel packs.
- Handle confidential correspondence, emails and telephone calls professionally; draft, proofread and file documents, maintaining discretion at all times.
- Conduct errands and personal shopping as required, including collection and delivery of items, grocery and household supplies, and liaising with suppliers and service providers.
- Support household management by coordinating maintenance, repairs and deliveries; maintain inventories of household essentials and liaise with housekeeping staff to ensure standards are met.
- Plan and coordinate events, meetings and small family gatherings, including venue arrangements, catering and guest management when required.
- Maintain accurate records, expense reports and receipts; process invoices and assist with basic bookkeeping tasks as requested.
- Provide ad hoc personal support such as appointment booking, medication reminders, document organisation and project assistance, exercising initiative and sound judgment.
- Uphold confidentiality, discretion and a professional demeanour at all times when interacting with the family, guests and external contacts.
- Be flexible with working hours to accommodate occasional early starts, evenings or weekend requirements and to cover for other household staff when necessary.
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