Personal Assistant

Travel Management (Core Focus)

• Plan and organize complex international travel (multi-city itineraries, last-minute changes)
• Book flights, hotels, villas, and transfers
• Handle visa applications, travel insurance, and documentation
• Provide real-time support during travel (24/7 availability when required)
• Manage restaurant reservations, activities, and on-ground logistics Document & Compliance Management
• Maintain and monitor all personal documents: passports, visas, residence permits, IDs
• Track expiration dates and ensure timely renewals
• Prepare and manage visa applications and supporting documentation
• Ensure compliance with travel requirements prior to each trip
• Maintain a secure and well-structured digital archive
• Proactively flag risks and provide solutions Lifestyle & Personal Tasks
• Manage day-to-day personal requests and errands
• Source and purchase items (including luxury goods and hard-to-find items)
• Handle bookings (restaurants, events, services)
• Organise gifts and special occasions Family Support
• Coordinate appointments (medical, personal, etc.)

Requirements

Experience

• Minimum 3–5 years experience as a Personal Assistant, Executive Assistant, Lifestyle Manager, Concierge
• Proven experience handling complex travel arrangements
• Experience supporting private individuals or families is highly preferred Skills
• Russian

• Fluent English (required)

• Strong organizational and multitasking skills
• High attention to detail
• Ability to work under pressure and handle last-minute changes Personal Qualities
• Proactive and solution-oriented mindset
• Fast response time and strong sense of urgency
• Discreet and trustworthy
• Ability to anticipate needs without detailed instructions
• About the company
• Petroruss DMCC is an independent oil trading and maritime company specializing in chartering services for a wide array of oil products, with a strong focus on commodities such as fuel oil, Vacuum Gas Oil (VGO), and diesel.
• Demonstrating an expansive approach to the energy sector, the company actively pursues long-term investments into international and regional energy assets.
• This investment strategy, in conjunction with its core trading activities, positions Petroruss DMCC as a prominent player in international oil trades, further establishing its standing in the global energy market.