People & Culture Officer

Overview

Why Join Us?

About Your Team

Your Role

Preboarding

• Coordinate with the Talent Acquisition team to ensure smooth handover of information and candidate experience post-offer acceptance.
• Coordinate and track all pre-employment documentation, ensuring all paperwork is accurate, signed, and submitted on time.
• Liaise with internal teams (e.g. Government Relations, IT, Employee Relations) to initiate and follow up on onboarding requirements such as visa processing, medicals, IT Equipment and any additional tools required.
• Collaborate with the travel coordinating team or camp management team (if applicable) to arrange flights and accommodation.
• Communicate regularly with new hires to provide timely updates, answer queries, and ensure a positive and encouraging preboarding experience.
• Maintain regular updates in the system on the new joiners preboarding status, to provide clarity to hiring managers on new joiners' status.
• Coordinate with site administration/office administration for airport transfers
• Work with Line Managers to ensure onboarding plans are tailored to each new hire’s role and department. Ensure onboarding packs, welcome kits, and equipment (laptops, phones, etc.) are ready prior to the employee's start date.
• Ensure activities on the preboarding platform are engaging and equip them with the information required to support with a successful welcome experience.

Onboarding

• On the new hire’s first day, provide them with all onboarding materials, including welcome kit, and any role-specific tools (e.g., laptops, phones, safety gear).
• Communicate with new employees to confirm medical insurance activation and other applicable company benefits.
• Coordinate welcome messages or announcements in internal communications channels to introduce new hires to the broader team.
• Assist in planning and executing engagement initiatives for new joiners, such as buddy programs and new joiner orientation programs.
• Support new employees with all settling in formalities.

General

• Ensure all preboarding and onboarding documentation is kept up to date, relevant and focused on supporting new hired through an experiential preboarding and onboarding process.
• Enhance offerings on the preboarding and onboarding platform, to strive for continuous improvement.
• Carry out any additional duties as assigned by your line manager.

What We’re Looking For

• A proactive, employee-focused approach with a passion for creating a positive onboarding experience.
• Excellent communication and interpersonal skills, with the ability to work effectively across functions and cultures.
• Proficient in Microsoft Office Suite, HRIS platforms, and other relevant HR tools.
• Ability to handle sensitive information with confidentiality and integrity.

What We Offer

• The chance to contribute to some of UAE most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.
• Ready to shape the future of employee experience?
• If you’re inspired by what you’ve read and believe you’re the right fit, we’d love to hear from you.
• Join ALEC Holdings and play a pivotal role in shaping a high-performing team that drives our
• success.
• Apply today and be part of something excellent!
• Please note we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate.
• Although we can’t respond to every application, we want to thank you for taking the time to apply and for considering a future with us.