Oracle Fusion ERP Facilities Specialist I

Job Description

1. TO-BE Process Implementation & Ownership

• Lead and oversee the implementation of TO-BE Facilities Management processes, including:o Asset Management (Lifecycle Management)o Maintenance Management (Preventive & Corrective)o Work Order Managemento Service Requests & Helpdesko Space & Facility Managemento Utilities & Energy Managemento Contracts & Vendor Management (FM-related)
• Ensure TO-BE processes are:o Aligned with Oracle Fusion / EAM / FM standard capabilities and industry best practiceso Standardized and optimized across the universityo Compliant with operational policies, safety standards, and regulatory requirements
• Review, challenge, and approve solution designs proposed by the System Integrator.
• Ensure proper documentation of:o Process flowso Business rules and approval workflowso Roles and responsibilities (RACI)
• Act as the final business authority for Facilities process decisions.2. Business Requirements & Solution Alignment
• Lead the definition and validation of functional and non-functional requirements for the Facilities stream.
• Ensure requirements are aligned with approved TO-BE processes.
• Review and approve:o Functional Design Documents (FDDs)o Configuration workbooks
• Drive a fit-to-standard approach, minimizing customization and maximizing system capabilities.3. Change Management & Adoption (Change Champion)
• Act as the Change Champion for Facilities, driving organizational readiness and adoption.
• Lead:o Change impact assessmentso Stakeholder engagement planso Communication strategies
• Ensure stakeholders adopt the new Facilities operating model and digital workflows.
• Address resistance and drive behavioral change across Facilities and operations teams.4. Governance & Process Excellence
• Develop strong expertise in Facilities systems and Oracle EAM / FM capabilities.
• Ensure governance over:o Process standardizationo Policy alignmento Compliance with safety, maintenance, and operational standards
• Drive continuous improvement in maintenance efficiency, asset utilization, and service delivery.5. Stakeholder & Vendor Management
• Act as the primary interface between Facilities stakeholders and the implementation partner.
• Facilitate workshops, maintenance planning discussions, and fit-gap sessions.
• Engage stakeholders (Facilities leadership, operations teams, vendors) to ensure:o Timely decision-makingo Alignment on maintenance and asset strategies
• Ensure System Integrator accountability on deliverables and quality.6. Testing & Business Validation
• Lead Facilities participation in:o System Integration Testing (SIT)o User Acceptance Testing (UAT)
• Ensure test scenarios reflect real operational workflows and TO-BE processes.
• Provide final business validation and sign-off.7. Data Migration & Reporting
• Oversee Facilities data migration, including:o Asset registerso Maintenance scheduleso Work order historyo Vendor and contract data
• Ensure data accuracy, completeness, and readiness for go-live.
• Define Facilities reporting and dashboards (asset performance, maintenance KPIs, service levels).8. Training, Adoption & Post-Go-Live Support
• Support development of training materials aligned with TO-BE processes.
• Ensure Facilities users are trained on new workflows and systems.
• Act as Facilities functional SME post-go-live, supporting

Minimum Qualification

• degree in Computer Science, Engineering, Facilities Management, or related field

Preferred Qualification

Expected Skills

• 10+ years of Facilities Management experience
• Proven experience in Oracle Fusion ERP / EAM / FM implementations
• Strong experience in: o Facilities and asset management transformation o TO-BE process design and implementation o Change management
• Experience in large organizations or higher education is preferred Skills & Competencies
• Strong knowledge of Facilities Management processes (maintenance, asset lifecycle, service management)
• Solid understanding of Oracle EAM / FM or related solutions
• Strong expertise in asset and maintenance planning strategies
• Ability to drive and validate TO-BE process implementation aligned with best practices
• Strong stakeholder management and influencing skills
• Excellent communication and facilitation abilities
• Analytical and problem-solving mindset Language Requirement
• Bilingual in Arabic and English is highly desirable

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