Operations Coordinator
Role Overview
The Operations Coordinator is part of the Vancouver Operational Excellence Team and reports to the General Manager.
The position supports Property Teams and Capital Projects teams in the downtown Vancouver office portfolio.
Key Skills for This Role
Full Job Posting
About QuadReal
QuadReal is a global real estate investment, development, and operating company headquartered in Vancouver, British Columbia.
The company invests in public and private equity and debt markets, directly and through operating platforms and partnerships.
Role overview
The Operations Coordinator is part of the Vancouver Operational Excellence Team and reports to the General Manager.
The position supports Property Teams and Capital Projects teams in the downtown Vancouver office portfolio.
Responsibilities
- Support landlord's work, tenant improvement work, and capital projects.
- Provide administrative support to the General Manager, Director, and Vice President as needed.
- Help develop operating procedures and support compliance with legislative and regulatory requirements.
- Draft communications and coordinate maintenance, site visits, correspondence, and notices with development, capital projects, and operations teams.
- Review leases to understand landlord and tenant commitments and timelines.
- Create purchase orders, code invoices, and track accounts receivable and monthly parking revenue.
- Provide monthly project updates to property teams and senior leaders; assist with environmental assessments and reporting.
- Schedule loading dock and elevator bookings during construction; prepare CEARS for signatures.
- Record projects in Construction Manager and keep forecasts up to date.
- Track service contracts, assist Procurement with RFPs, and update quarterly presentations and property information.
Experience and qualifications
- Post-secondary education focused on urban land or a similar real estate field.
- At least one year of administrative experience and general accounting knowledge.
- Strong oral and written communication and presentation skills, relationship-building ability, and discretion with confidential information.
- Highly organized, detail-oriented, and able to manage time, pressure, and tight deadlines.
- Advanced skills in Microsoft Office programs, Yardi Accounting System, PowerPoint, and AI programs.
- Industry knowledge or previous industry internships are an asset.
- Candidates must be legally authorized to work in Canada; work permit sponsorship is not provided.
Compensation
- Expected annualized base salary is $64,000–$68,000.
- Total rewards may include a performance-based incentive plan, health and dental benefits, a pension plan, and paid time off.
- Salary offers consider factors including skills, experience, education, training, market compensation, and internal equity.
Additional information
The company uses AI technology alongside human review to assist with applicant screening and assessment; recruitment staff remain involved in decisions.
Applicants whose qualifications do not align fully may be considered for other suitable positions.
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