Lease Documentation Coordinator
Role Overview
Provides accurate and timely administrative support and customer service to the Lease Documentation team, regional Office and Industrial Leasing team, and clients.
Reports to the Regional Director, Lease Documentation for Office and Industrial (BC).
Key Skills for This Role
Full Job Posting
About QuadReal
QuadReal Property Group is a global real estate investment, development, and operating company headquartered in Vancouver.
The company invests through operating platforms and programmatic partnerships in public and private markets.
Role overview
Provides accurate and timely administrative support and customer service to the Lease Documentation team, regional Office and Industrial Leasing team, and clients.
Reports to the Regional Director, Lease Documentation for Office and Industrial (BC).
Lease documentation and administration
- Draft and revise leases, amendments, extensions, consents, and related documents based on tenant or leasing-team comments.
- Prepare and revise summaries for new leases, extensions, renewals, and offers.
- Maintain records in SharePoint and Deal Manager; prepare packages for internal approval.
- Manage DocuSign execution, distribute completed documents, and upload them to the property portal.
- Calculate and report leasing fees; track legal invoices and approvals.
- Maintain lease trackers, run title and corporate searches, and provide department administration and correspondence.
- Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers.
Experience and qualifications
- At least 2 years of commercial real estate experience.
- 3–5 years of related administrative experience, including basic accounts payable and receivable processing.
- At least 2 years drafting leases, amendments, extensions, consents, and related real estate lease documents.
- Advanced Microsoft Word, Excel, DocuSign, and SharePoint skills.
- Strong accuracy, organization, planning, time management, prioritization, communication, and relationship skills; able to work independently and under pressure.
- Leasing and contract law knowledge is preferred.
- Yardi Voyager, Deal Manager, and Microsoft 365 experience is an asset.
- Able to adapt to systems change; interest in problem solving, technology integration, and AI.
- Post-secondary education is preferred.
Compensation
- Expected annualized base salary range is $65,000–$85,000.
- Total rewards may include an incentive plan, health and dental benefits, pension, and paid time off.
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