Operations Coordinator - Maritime & Shipping

Job Purpose

About The Maritime Cluster

Core Responsibilities

• Coordinate and support daily operational activities across projects and site teams.
• Provide administrative support to Operations and Logistics personnel, including scheduling, documentation, and communication.
• Track and verify daily and monthly timesheets to ensure accuracy and compliance.
• Liaise with internal departments (HR, Logistics, Finance, and Operations) to ensure proper allocation of manpower, equipment, and resources.
• Assist in mobilization and demobilization of manpower in line with operational and client requirements.
• Track project timelines, deliverables, and progress to ensure deadlines are met and delays are escalated.
• Maintain and update operational records, reports, and documentation.
• Liaise with clients to understand requirements, confirm scope, and ensure smooth coordination of activities.
• Support coordination of travel arrangements, site access, permits, and logistics for operations personnel.
• Assist in organizing operational meetings, training sessions, and team-related activities where required.
• Ensure all coordination activities align with company procedures and operational standards.

Strategic Responsibilities

• Support continuous improvement of operational processes through better coordination, tracking, and reporting practices.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or a related field.
• Proficiency in English is mandatory.
• Arabic is an added advantage.
• 1–3 years of experience in operations coordination, logistics, or administrative support roles (preferably in marine, construction, or service industries).

Required Skills

• Strong coordination, planning, and organizational skills.
• Ability to prioritize tasks and manage multiple activities simultaneously.
• Good communication and interpersonal skills.
• Attention to detail and accuracy in reporting and documentation.
• Proficiency in MS Office applications, especially Excel.
• Ability to work under pressure and meet deadlines.
• Professional and proactive approach to problem-solving.