Operations Assistant - September 2026 Start
Key Accountabilities: Operations Coordination: Inquiry Management: Receive and respond to School Staff inquiries, address questions, and resolve issues promptly. Administrative Support: Provide general administrative support, including handling correspondence, maintaining records, and managing office tasks.
Skills
About This Role
Operations Coordination
- Inquiry Management: Receive and respond to School Staff inquiries, address questions, and resolve issues promptly.
- Administrative Support: Provide general administrative support, including handling correspondence, maintaining records, and managing office tasks.
Event Planning
- Event Planning: Develop and manage event plans. Coordinate with requesters to define event requirements.
- Logistics Management: Arrange logistics for events, including selecting the venue, setup, and required manpower. Distribute tasks to support staff and coordinate with external suppliers and contractors if needed.
CCTV Monitoring
- System Operation: Operate and manage the CCTV system, ensuring all cameras are functioning properly and footage is being recorded.
- Surveillance Monitoring: Monitor live CCTV footage to detect unacceptable behavior or search for missing items, following specific policies.
- Incident Reporting: Document and report any incidents or unusual activities to the appropriate authorized person or the MSO.
Social Media Management
- Accounts Management: Manage SCHOPER social media accounts (Facebook, Instagram and TikTok), ensuring regular daily updates.
- Community Engagement: Coordinate with the operations team to interact with the school community by responding to comments, messages, and inquiries on social media platforms in a timely and professional manner.
General Responsibilities
- Facilitate Communication: Coordinating between school staff and SCHOPER Team as well as support staff.
- Compliance: Ensure all activities comply with school policies, safety regulations, and legal standards.
Skills & Knowledge
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office.
- Understanding of office management principles, event planning, social media, and security protocols.
- GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff.
- A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
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