Site Operations Assistant (Emirati National)

About AkzoNobel

Job Purpose

Key Accountabilities

****2. Coordinate Internal & External Audits****

****8. Maintain Documented Evidence & Records****

• ****9.
• Cross-functional Coordination****
• Manage and Maintain the Integrated Management System (IMS)
• Ensure the site complies with ISO standards (ISO 9001, 14001, 45001, etc.).
• Maintain the IMS documentation structure: policies, SOPs, work instructions, forms, manuals.
• Ensure controlled documents are updated, approved, version-controlled, and properly communicated.
• Conduct periodic reviews to ensure relevance of documents.
• Develop and execute the annual internal audit plan.
• Train and guide internal auditors.
• Conduct internal audits across departments (Production, Warehouse, QC, Maintenance, COS etc.).
• Coordinate certification and surveillance audits with external bodies.
• Track and close audit findings with clear corrective actions.
• Ensure site compliance with corporate standards
• Monitor implementation of legal and regulatory requirements related to
• + Environmental permits
• + Waste management
• + Chemical safety
• + Fire safety
• + Occupational health
• Keep a compliance register on Enablon up to date.
• Facilitate RCA (Root Cause Analysis) sessions using tools like 5 Why, Fishbone, FMEA.
• Track non-conformities from incidents, audits, customer complaints, or process deviations.
• Drive CAPAs and ensure timely closure.
• Identify process improvement opportunities aligned to Lean, CI culture.
• Maintain IMS performance indicators (KPI dashboards):
• + Quality (defects, complaints, NCRs)
• + Safety (LTIs, near misses, observations)
• + Environmental (waste, emissions, energy)
• Report monthly KPIs to management.
• Support investigation of Safety, Quality, and Environmental incidents.
• Assist in creating and updating Risk Assessments / JSAs.
• Monitor the effectiveness of implemented controls.
• Organize periodic Management Review meetings.
• Compile agendas, KPI summaries, audit results, risk evaluations, and improvement plans.
• Record minutes and follow up on agreed actions.
• Ensure all records (calibration, training, inspections, waste disposal, emergency drills) are properly filed and accessible.
• Maintain electronic and physical archives in compliance with ISO/IMS requirements.
• Work closely with Production, QC, Maintenance, Warehouse, COS, HR, Supply Chain.
• Ensure all departments align with IMS standards and requirements.

Requirements

• Diploma in Science or Engineering discipline
• Willingness to work in an industrial environment
• MS Office proficiency
• Good communication, documentation, and coordination skills
• High learning agility and high adaptability
• Willing to learn & experience different functions/knowledge
• Logical thinking. Analytical skills
• Desire to live the AkzoNobel Expectations and cultural principles
• Strong attention to detail
• Ability to follow structured processes
• Willingness to learn and handle multi-disciplinary topics
• At AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self.
• We strive to embrace diversity in a context of tolerance.
• Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment.
• For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable.
• In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.