On Ground & Assets Coordinator

Overview

Signage Operations

• Conduct site surveys and assessments for new and existing locations.
• Verify signage requirements, quantities, and installation locations.
• Coordinate PTW requirements with relevant stakeholders.
• Monitor installation schedules and ensure timely completion.
• Verify installation quality and compliance with approved artwork.
• Conduct periodic inspections of active locations.
• Identify maintenance, replacement, and corrective action requirements.

Printing & Material Coordination

• Support in-house printing activities and production schedules.
• Monitor printing material inventory and stock levels.
• Coordinate material requirements with suppliers and procurement.
• Perform quality checks on printed signage before deployment.
• Support testing and evaluation of signage materials and production methods.

Inventory & Asset Management

• Maintain records of signage inventory and installed assets.
• Monitor stock levels of printing materials and consumables.
• Coordinate replenishment requirements with procurement teams.
• Maintain signage replacement and maintenance records.
• Support the development of signage lifecycle and performance tracking.

Contractor & Supplier Coordination

• Coordinate with contractors, suppliers, and site representatives.
• Obtain quotations and support project execution requirements.
• Monitor contractor performance and installation quality.
• Ensure all required documentation is submitted and archived.

Documentation & Reporting

• Maintain photo documentation of installations and inspections.
• Update signage trackers, maintenance records, and inventory reports.
• Prepare regular operational updates and project status reports.
• Organize project documentation and maintain accurate records.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Operations, Marketing, Engineering, or a related field.
• 1–3 years of experience in operations, project coordination, facilities, administration, branding execution, or a related field is preferred.
• Fresh graduates with strong organizational skills and willingness to learn may also be considered.

& Competencies

• Strong organizational and coordination skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong attention to detail.
• Good communication and stakeholder coordination skills.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work effectively with cross-functional teams while independently managing responsibilities and taking ownership of assigned tasks.
• Willingness to learn signage operations, print production processes, and material specifications.
• Ability to work both in the office and on-site when required.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely completion of signage installations.
• Accuracy of signage inventory and documentation.
• Compliance with approved signage standards.
• Timely reporting of maintenance and replacement requirements.
• On-time coordination of printing and installation activities.
• Quality compliance of printed and installed signage.

Future Role Development

Job Type: Full-time

Experience

• Signage Installations: 1 year (Required)
• Operations or Project Execution: 1 year (Required)