Officer - Regulatory Operations

Overview

Responsibilities

• The post holder will:
• Manage reconciliation and validation of government-related expenses, ensuring accuracy between invoices, receipts, payment records, and ERP systems.
• Monitor and track payments related to visas, labor contracts, licenses, renewals, permits, fines, and regulatory approvals.
• Maintain reconciliation trackers, financial reports, and card utilization summaries for Regulatory Operations activities.
• Identify and resolve discrepancies in coordination with Finance, PRO teams, and relevant authorities.
• Ensure timely funding and monitoring of government payment cards to support uninterrupted operational processing.
• Maintain proper documentation, archiving, and audit readiness for all government transactions and regulatory records.
• Coordinate medical fitness tests and Tawjeeh sessions with relevant authorities and approved centers in compliance with UAE regulations.
• Schedule, track, and follow up on employee appointments and required documentation for visa and employment processing.
• Liaise with HR, onboarding teams, and government entities to ensure timely completion of regulatory formalities for employees.
• Prepare periodic reports, maintain compliance trackers, provide process updates, and support internal and external audits.
• Ensure adherence to internal financial controls, confidentiality standards, and UAE regulatory requirements.
• Identify discrepancies, investigate variances, and coordinate resolution with finance, PRO teams, and relevant authorities.
• Ensure all government payment cards are adequately funded and top-ups are completed in a timely manner to avoid operational delays.
• Monitor card balances regularly and coordinate with Finance for advance funding based on forecasted government transactions.
• Reconcile card utilization against official government receipts and internal expense reports.
• Ensure proper archiving of invoices, official receipts, payment confirmations, and regulatory documents for audit purposes.
• Prepare periodic reconciliation reports, card utilization summaries, and financial dashboards for management review.
• Support internal and external audits by providing complete and accurate documentation of government-related transactions.
• Continuously review and improve reconciliation and card funding processes to enhance efficiency, compliance, and financial control.
• Ensure strict adherence to internal financial policies and UAE regulatory requirements.