Office Administration Officer

About This Role

Job description:

We are seeking a dynamic Office Administration Officer to join our team with 3**+ years experience**. The ideal candidate will have a proven track record in operations, a deep understanding of office administration, and the ability to work collaboratively across departments.

Key Responsibilities:

1. Back Office Management

• Operational Support: Oversee internal processes, manage databases, and ensure proper filing and record-keeping.
• Inventory Management: Monitor office supplies and ensure timely reordering.
• Financial Administration: Handle billing, invoicing and budgeting. Basic accounting functions in collaboration with finance with regards to payables and receivables.
• Compliance: Ensure adherence to company policies and relevant regulations.
• Client Relations & Follow-ups: Engage with clients to follow-up on outstanding invoices, ensuring timely payments. Address client concerns via email and telephone, including inquiries about products, services, and solutions.
• Cheque Collection Scheduling: Coordinate with clients to schedule cheque collections and ensure timely processing.

2. Office Management

• Office Environment: Ensure a clean, organized, and productive workspace for all employees.
• Facility Management: Coordinate with the building management for maintenance and services (cleaning, repairs, etc.).
• Health & Safety: Ensure compliance with safety protocols and implement risk assessments as needed.
• Calendar Management: Oversee scheduling of meetings, events, and appointments for management and staff.
• Contract management: Ensuring all company contracts are up-to-date and compliant with regulations, including the Trade License, MOA (Memorandum of Association), and other legal documentation.
• Document Tracking: Maintain records of contract renewals, deadlines, and necessary amendments.
• Asset Tracking & Allocation: Maintain detailed records of company assets, including company cars and employee-assigned equipment (laptops, phones, etc.), and ensure that employees receive the necessary documentation and equipment.
• Maintenance & Audits: Oversee the regular maintenance and updates of company vehicles and equipment.

3. Human Resources Assistance*:*

· Employee Onboarding and Offboarding: Collaborate with HR and PRO for onboarding processes, ensuring employees have necessary documents and equipment.

• Payroll Support: Verify attendance and assist with payroll processing.
• Employee Welfare: Coordinate with HR to implement employee engagement activities and wellness programs.

Experience & Qualification :

• Work experience : 3-6 years of UAE experience.
• Bachelor's degree in a relevant field or equivalent combination of education and experience.
• Solid Administration skills required.
• Advanced English language skill is a must.
• Females ONLY apply.
• Should be available to join immediately

Salary Range : AED 4500- AED 5000

Pay: AED4,500.00 - AED5,000.00 per month

Work Location: In person