Maintenance Planning Assistant

Role overview

Maintenance planning and coordination

• Assist with scheduling preventive and corrective maintenance and track work orders through completion.
• Monitor upcoming maintenance and follow up on outstanding work orders.
• Coordinate technicians, contractors, equipment, materials, and maintenance requirements with relevant departments.
• Support daily planning and administrative tasks for maintenance teams.

Records, reporting, and operations

• Maintain equipment, inspection, repair, and maintenance schedule records; organize service reports and inspection documentation.
• Track spare parts, tools, and maintenance supplies.
• Prepare maintenance reports, schedules, and performance summaries; update maintenance databases and CMMS.
• Identify recurring issues and report potential equipment risks.
• Support compliance with maintenance procedures, safety requirements, and operational standards.

Education and experience

• A high school diploma or equivalent is required.
• A technical certificate or diploma in Facilities Management, Engineering, or a related field is an advantage.
• Previous experience in maintenance administration, scheduling, or facilities support is preferred.

Skills and systems

• Basic understanding of maintenance processes and preventive maintenance practices is required.
• Proficiency in Microsoft Office, especially Excel and Outlook, is required.
• Familiarity with CMMS or maintenance tracking systems is an advantage.
• The role calls for organization, attention to detail, communication, coordination, accurate record keeping, and the ability to manage multiple tasks.
• A proactive approach, good time management and problem-solving skills, and collaborative working ability are specified.

What the employer offers

• The employer lists competitive salary and employment benefits, without specifying an amount or pay cadence.
• On-the-job training, professional development, and career growth opportunities are offered.
• The posting describes a supportive, collaborative environment and exposure to facilities maintenance and planning operations.