Human Resources Administrator and PRO

Role Summary

Key Responsibilities

• Coordinate employee visa applications, renewals, transfers, cancellations, and other immigration-related processes
• Prepare and maintain employment contracts, offer letters, salary certificates, and other employee-related documentation
• Maintain accurate and up-to-date employee records, including passports, visas, Emirates IDs, insurance documents, and personnel files
• Monitor and manage expiry dates for visas, Emirates IDs, passports, trade licenses, insurance policies, and other regulatory documents, ensuring timely renewals
• Liaise with PROs, government authorities, free zone authorities, insurance providers, and external service providers
• Support payroll administration, attendance tracking, leave management, and employee record maintenance
• Coordinate onboarding and offboarding processes, ensuring all documentation and compliance requirements are completed
• Maintain HR trackers, employee databases, and compliance records
• Support company compliance by ensuring HR and administrative processes adhere to UAE labour laws and regulatory requirements
• Provide administrative support, including travel bookings, meeting coordination, event support, and general office administration as required

Candidate Requirements

• Previous experience in HR Administration, Personnel Administration, PRO Coordination, or a similar role within the UAE
• Strong knowledge of UAE visa processes, labour documentation, Emirates ID procedures, and government-related employee administration
• Experience coordinating trade license renewals and managing regulatory documentation
• Familiarity with payroll administration, leave management, attendance tracking, and HR operational processes
• Strong attention to detail with the ability to manage multiple deadlines and document renewal schedule
• Proficiency in Microsoft Office, particularly Excel and Word
• Excellent organizational, communication, and follow-up skills
• Professional, dependable, and able to handle confidential information with discretion