Human Resource Coordinator

Company Overview

Role Summary

Employment Type

What Would Be Your Responsibilities

• Support the full employee lifecycle, including onboarding, probation tracking, employee record maintenance, HR documentation, and offboarding.
• Prepare, maintain, and update employee records, employment contracts, offer letters, HR letters, leave records, attendance records, visa/work permit files, and other HR documentation.
• Coordinate employee work permit, visa, residency, labour card, medical test, Emirates ID, and related government documentation processes, including applications, renewals, amendments, cancellations, and record maintenance.
• Monitor key HR and statutory deadlines, including probation dates, contract renewals, visa/work permit expiries, insurance renewals, and other employment-related compliance timelines.
• Liaise with external PROs, HR service providers, payroll vendors, insurance providers, recruitment agencies, and relevant authorities to ensure timely and compliant processing of HR and administrative matters.
• Support monthly payroll input preparation, leave reconciliation, employee data updates, HR reporting, and maintenance of HR/admin trackers.
• Assist in ensuring local HR practices are aligned with UAE labour law, company policy, and internal approval processes.
• Keep up to date with UAE labour law, immigration, visa, work permit, payroll, and employment compliance requirements, and highlight relevant updates to management where required.
• Act as the first local contact point for routine employee HR and admin queries, including onboarding guidance, document requests, visa-related updates, insurance coordination, and policy clarification.
• Support day-to-day office administration, including office supplies, courier/document handling, vendor coordination, facilities matters, meeting arrangements, employee seating, access cards, and office equipment coordination.
• Prepare HR/admin reports, checklists, follow-up logs, and simple management updates where required.
• Perform other HR or administrative duties reasonably assigned by management.

What We Require From You

• Diploma or bachelor’s degree in Human Resources, Business Administration, Management, or a related field.
• Around 1-3 years of HR, administration, PRO coordination, or office administration experience, preferably in the UAE or GCC environment.
• Good understanding of UAE employment administration, work permit processes, visa processes, labour documentation, payroll coordination, and employee record management.
• Hands-on experience coordinating work permit, visa, residency, Emirates ID, medical test, labour card, and related government documentation processes.
• Experience liaising with PROs, HR service providers, payroll vendors, insurance providers, government-related service providers, or local administrative vendors would be an advantage.
• Regional HR experience supporting Mauritius or EU markets would be a plus.
• Good English communication skills.
• Strong attention to detail, follow-up discipline, confidentiality, and organizational skills.
• Able to work independently in a growing local office while coordinating remotely with regional HR and management teams.
• Proficient in Microsoft Office, Excel trackers, email communication, and HR documentation.
• Service-minded, practical, and able to support employees professionally while maintaining confidentiality and fairness.
• Mitrade is at the cutting edge of FinTech with a team that excels in a fast-paced, collaborative environment.
• We seek responsible, detail-oriented, and proactive team members with strong follow-up ability, capable of supporting local operations, handling multi-stakeholder coordination, and adapting to business growth and regulatory requirements.

What You Can Look Forward To

• Competitive compensation package.
• Renewable 1-year employment contract.
• Career growth and personal development within a growing global organization.
• A flat organizational structure that values collaboration and transparency.
• Opportunity to support the growth of Mitrade’s Dubai office from an early stage.
• Exposure to regional and global HR operations.
• Hands-on involvement in HR administration, employee documentation, work permit and visa coordination, vendor management, and office operations.