HR OFFICER

Role Overview

Human Resources Responsibilities

• Manage employee records, contracts, attendance, leave, overtime, personnel files, and HR databases.
• Coordinate recruitment, onboarding, transfers, promotions, and offboarding.
• Prepare employment contracts, HR letters, certificates, and other personnel documents.
• Assist with payroll preparation and provide employee information to the finance or payroll team.
• Handle employee inquiries and support performance, disciplinary, grievance, and conflict-resolution matters.
• Ensure HR practices align with company policies and applicable Qatar regulations.

Administration Responsibilities

• Manage general office and personnel administration, correspondence, filing, and record keeping.
• Coordinate accommodation, transportation, uniforms, ID cards, and other employee-related administrative requirements where applicable.
• Liaise with government offices, service providers, and external parties.
• Monitor renewals for company documents, licenses, permits, registrations, and employee-related documents.
• Support management with administrative reports, meetings, appointments, and official correspondence.

Government and PRO Coordination

• Coordinate with Qatar government authorities regarding employee and company requirements.
• Follow up on residency, work permits, identification documents, visas, and related government procedures.
• Coordinate with the company PRO or external PRO service providers when applicable.
• Maintain records of government transactions and applications and ensure timely submissions and renewals.
• Stay updated on relevant government procedures and requirements.

Legal and Compliance Support

• Provide administrative support for company legal matters and documentation.
• Coordinate with external lawyers, legal consultants, management, and government authorities when required.
• Maintain records of legal documents, contracts, notices, correspondence, and company agreements.
• Organize documentation for legal or labour-related cases and support disciplinary matters and labour disputes.
• Assist with contract reviews and required amendments while maintaining confidentiality.

Employee Relations

• Act as a point of contact for employees regarding HR and administrative matters.
• Address employee concerns professionally and escalate sensitive matters to management when necessary.
• Assist with disciplinary procedures, warnings, investigations, and related documentation.
• Promote compliance with company policies and workplace procedures.

Qualifications and Experience

• Bachelor’s degree in Human Resources, Business Administration, Management, Law, or a related field.
• Minimum 3–5 years of relevant HR experience, preferably in Qatar.
• Previous HR, administration, and legal or compliance support experience is highly preferred.
• Knowledge of Qatar Labour Law and HR-related regulations is required.
• Experience with Qatar government procedures and authorities is advantageous.
• Experience with employee relations, contracts, disciplinary procedures, and personnel documentation is required.
• Microsoft Office knowledge, particularly Word and Excel, is required.
• Strong written and verbal communication skills in English are required.
• Arabic language skills and a Qatar driving license are advantageous.

Required Competencies

• Strong HR administration and employee relations knowledge.
• Strong organizational, time-management, documentation, and record-keeping abilities.
• Good communication, interpersonal, problem-solving, and follow-up skills.
• Ability to handle confidential information with discretion and work independently.
• Ability to coordinate with different departments, work under pressure, and meet deadlines.

Workplace

• Work location is in person.