HR Executive

Job Title

Location

Employment Type

Working Hours

Salary/CTC

Job Purpose

1. Recruitment & Talent Acquisition

• Source candidates through job portals, LinkedIn, social media platforms, employee referrals, recruitment agencies, and networking channels.
• Prepare and post job advertisements.
• Screen applications and shortlist suitable candidates.
• Conduct initial HR screening interviews.
• Coordinate technical and management interviews.
• Conduct reference checks and background verification.
• Prepare recruitment reports and hiring trackers.
• Coordinate offer approval processes.
• Prepare and issue offer letters.
• Maintain candidate database and talent pipeline.

2. Onboarding & Induction

• Manage complete onboarding process from offer acceptance to joining.
• Prepare employment contracts and joining documentation.
• Coordinate visa, labour card, Emirates ID, medical insurance, and onboarding requirements.
• Coordinate employee induction and orientation programs.
• Coordinate workstation allocation and joining logistics.
• Create employee files and HRMS records.
• Ensure all joining documents are completed before the employee’s start date.

3. HR Operations & Employee Administration

• Maintain employee personal files and digital records.
• Update employee information in HRMS.
• Process employee status changes including promotions, transfers, salary revisions, and confirmations.
• Prepare HR letters including:
• Salary Certificates
• Employment Certificates
• NOCs
• Experience Letters
• Warning Letters
• Maintain employee database and documentation.
• Ensure document confidentiality and data security.
• Support HR audits and compliance reviews.

4. Payroll & Attendance Management

• Maintain attendance records and timesheets.
• Monitor employee leave balances.
• Verify payroll inputs including:
• Attendance
• Overtime
• Leave Deductions
• Unpaid Leave
• Salary Adjustments
• Incentives and Allowances
• Generate attendance.
• Support final settlement calculations and documentation.

5. Employee Relations

• Serve as the first point of contact for employee HR-related queries.
• Assist in handling employee grievances and concerns.

6. Employee Engagement & Culture

• Plan and coordinate employee engagement activities.
• Organize employee celebrations and recognition programs.
• Coordinate birthday, anniversary, and festival celebrations.
• Prepare engagement newsletter
• Support employee wellness initiatives.
• Maintain employee engagement calendar.

7. Performance Management Support

• Coordinate probation reviews and employee confirmations.
• Track performance appraisal schedules.
• Maintain appraisal documentation.
• Follow up with managers regarding pending evaluations.

8. Learning & Development

• Coordinate training programs.
• Maintain employee training records.
• Track training attendance and completion.
• Coordinate external training providers.

9. Compliance & UAE Labour Law Administration

• Ensure compliance with UAE Labour Law and company policies.
• Maintain statutory employee records.
• Support labour inspections and audits.
• Monitor visa and labour document expiry dates.
• Coordinate renewals with PRO team.
• Ensure HR documentation complies with legal requirements.
• Maintain compliance trackers and reports.

10. HRMS & Digital HR Administration

• Maintain accurate employee records in HRMS.
• Generate HR reports and dashboards.
• Monitor HRMS data accuracy.
• Support HR automation initiatives.
• Assist in HR digital transformation projects.
• Ensure timely updates of employee records and transactions.

11. Reporting & Analytics

• Prepare weekly and monthly HR reports.
• Generate reports relating to:
• Recruitment
• Headcount
• Attrition
• Attendance
• Leave
• Employee Movements
• Visa Status
• Training
• Performance Management
• Prepare management presentations and HR dashboards.
• Analyze HR data and provide recommendations.

Education

• :
• Bachelor’s Degree in Human Resources, Business Administration, Management, or related field.

Skills

• Technical skills in Recruitment & Talent Acquisition, HRMS Administration, payroll coordination,

Experience

• 3–5 years of relevant HR experience.
• UAE experience preferred.
• Experience in recruitment, onboarding, HR operations, payroll coordination, Documentation management with good communication skills, problem solving and teamwork collaboration skills.