HR Coordinator (Saudi only)

About Novotel Madinah

Role Overview

Key Responsibilities

• Coordinate and maintain employee personnel files, ensuring records are complete, accurate, organized, and compliant.
• Apply in-depth knowledge of Saudi Labor Law and hands-on experience with HR government portals including Qiwa, Muqeem, GOSI, MHRSD, and Taqaat.
• Assist with HR compliance reporting, data reconciliation, and audit activities with HR systems and payroll departments.
• Serve as a primary point of contact and liaison between employees, managers, HR leadership, and other departments.
• Support communication and implementation of HR policies, procedures, and updates.
• Monitor HR-related deadlines, follow-ups, and required documentation.
• Coordinate employee onboarding and offboarding, including documentation, system setup, and orientation support.
• Support benefits administration, including enrollment coordination, policy communication, and employee inquiries.
• Assist with recruitment coordination, including scheduling interviews, preparing offer letters, and maintaining candidate records.
• Prepare and distribute HR reports, employee communications, and policy documentation.
• Maintain confidentiality and discretion when handling sensitive employee information.
• Provide administrative support to the HR team on projects, audits, employee communications, and departmental initiatives.

Required Skills and Experience

• At least two years of relevant HR coordination, HR administration, or human resources experience.
• Proficiency with HR management systems and payroll software; experience with Dayforce or comparable platforms is preferred.
• Strong Excel skills, including formulas, lookups, and pivot tables.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities and recurring deadlines.
• Strong written and verbal communication skills with the ability to interact professionally with employees at all levels.
• Demonstrated ability to handle confidential employee information with discretion and professionalism.
• Service-oriented mindset with a commitment to supporting employees and managers.
• Problem-solving abilities and conflict resolution skills.
• Proficiency in data entry and record management.
• Ability to work collaboratively with diverse teams and adapt to changing priorities.
• Knowledge of HR compliance, wage and hour requirements, and employment regulations is preferred.
• Experience in a hotel or hospitality environment is preferred.

Education and Certifications

• High school diploma or equivalent required.
• Associate's degree or coursework in Human Resources, Business Administration, or a related field preferred.
• Equivalent relevant HR experience will be considered in lieu of formal education.

Additional Qualifications

• Fluency in English; additional languages are a plus.
• Ability to work in a fast-paced, dynamic environment.
• Commitment to maintaining professional boundaries and ethical standards.
• Willingness to learn new systems and processes.
• Flexible approach to work and openness to supporting evolving organizational needs.

What We Offer

• Career Growth & Development
• Global Opportunities
• Competitive Benefits
• Recognition Culture
• Work-Life Balance

Our Culture