HR & Admin Associate

About Ip Excellera

Key Responsibilities

• Support the recruitment process, including scheduling interviews and coordinating with candidates.
• Prepare job offers and employment contracts.
• Assist with onboarding and offboarding activities, ensuring all documentation is completed.
• Manage medical insurance enrolment and renewals.
• Ensure compliance with company policies.
• Maintain accurate employee records and HR documentation.
• Support payroll preparation
• Respond to employee queries related to HR policies and administrative matters.
• Assist with visa, iqama, and other employee-related documentation, as required.
• Organizing corporate events and internal projects
• Coordinate and manage office administration activities, including office supplies, maintenance, vendor communication, calendar management, meeting coordination, workflow organization, and ensuring the smooth day-to-day operation of the office.
• Assist with company licenses, registrations, and other compliance-related documentation.
• Organize meetings, travel arrangements, and other administrative tasks when required.
• Ensure HR and administrative records are maintained accurately and confidentially.
• Support the implementation of HR policies, procedures, and employee engagement initiatives.
• Perform other HR and administrative duties as assigned.
• Knowledge of Qiwa, GOSI, Mudad, Muqeem, Chamber of Commerce, and other Saudi government platforms.
• Support banking-related administrative activities, including preparing required documentation, coordinating with banking representatives, and assisting with other banking requests as needed.
• Liaise with the Company’s legal and corporate service provider to coordinate corporate, regulatory, and government-related services, manage required documentation, and support other legal and administrative matters as needed.
• Support with vendor registrations and proposal submissions.
• Ensure proposals are submitted accurately and within client deadlines.

Requirements

• Should be able to read, speak and write in Arabic and English
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Saudi national
• 1–3 years of experience in HR, Administration, or a similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to manage multiple tasks and work in a fast-paced environment.
• Positive attitude, willingness to learn, and a proactive approach.
• Ability to collaborate effectively with team members.