Head of Administration and Proxy
Skills
About This Role
Overview
We are seeking a highly organized, professional, and reliable Head of Administration and Proxy to join our office in Dubai.
This is a critical role combining high-level administrative management with legal responsibility.
The successful candidate will act as a key liaison for our Middle Eastern operations, ensuring full compliance with local regulations in the UAE and Saudi Arabia, and representing the company in official and financial matters.
Candidate Profile
- Proven professional experience in the Middle East region (UAE and/or KSA is essential)
- University degree in Law, Administration, International Relations, or Management
- Fluency in English is mandatory. Proficiency in Polish will be considered a significant asset
- Ability to read, understand, and verify legal documents, contracts, and financial statements
- Advanced proficiency in MS Office suite (Word, Excel, Outlook)
- Basic understanding of economics, accounting principles, and HR/payroll processes
- Exceptional attention to detail, ability to meet strict deadlines, and high ethical standards for handling sensitive corporate documents
Your Responsibilities
- As the Head of Administration and Proxy, your tasks will include, but are not limited to:
- Tax & Compliance: Managing monthly Withholding Tax (WHT) and quarterly VAT reporting for Comarch Saudi Arabia, ensuring strict adherence to deadlines to avoid penalties
- Insurance Management: Overseeing health insurance policies in the UAE and KSA; managing applications for employees and their families, including individual signing and stamping of dozens of documents
- Legal Documentation: Reviewing and signing Non-Disclosure Agreements (NDAs) across all business sectors
- HR Administration: Managing employment contracts and addendums for over 30 employees in Dubai and Riyadh; overseeing the End of Service Benefits (EoSB) and Final Settlement process
- Banking & Finance: Representing the company at BNP Paribas; signing orders for new bank deposits and providing necessary certifications (including physical delivery of documents to Riyadh when required)
- Corporate Representation: Signing audit-related documents and new sales service agreements across all sectors
- E-Government Systems: Approving official operations via Saudi government platforms on behalf of the company
- Facility Management: Negotiating office leases and managing office space in the UAE and KSA (e.g., Alkhobar); supervising office maintenance and cleaning services
- For you
- Personal development – gain hands-on experience and develop your skills through specialized training and innovative projects
- International working environment. enjoy the agility of a start-up minded team with the full backing of the global Comarch organization
- Vibrant office space – work from our modern office in Dubai Internet City
- Friendly atmosphere - we all know each other, work as a team
- Company periodical integration events taking place in Poland and UAE
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