Fleet Officer

Role overview

Fleet operations

• Allocate drivers and vehicles to projects; coordinate schedules, duty assignments, and daily transportation needs.
• Oversee use of company cars, vans, and buses; track vehicle availability and efficient assignment.
• Manage vehicle registrations, Mulkiya renewals, insurance, Salik, Darb, ADNOC fuel accounts, and related expenses.
• Coordinate servicing, preventive maintenance, repairs, and periodic inspections; conduct inspections for roadworthiness, safety, and regulatory compliance.
• Monitor fuel consumption, mileage, vehicle condition, and maintenance records; coordinate with garages, suppliers, insurers, and authorities.
• Supervise drivers and ensure adherence to company policies, traffic regulations, and safety procedures.
• Maintain fleet records, schedules, and expense reports; monitor operating costs and identify savings.
• Report vehicle breakdowns, accidents, maintenance issues, and operational concerns to management.
• Ensure vehicles are clean, safe, properly maintained, and ready for daily operations.

Requirements

• 3–5 years of experience in fleet coordination, manpower allocation, transportation coordination, or a similar role.
• Strong experience coordinating staff schedules, vehicle assignments, and daily transportation requirements.
• Knowledge of UAE vehicle documentation, including Mulkiya, insurance, Salik, Darb, and fuel accounts.
• Experience coordinating vehicle maintenance, servicing, and inspections.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Excel and daily reporting.
• A valid UAE driving licence is required.

Preferred experience

• Experience allocating staff or drivers across multiple projects or sites is highly preferred.
• Experience in landscaping, construction, facilities management, or a similar project-based company is an advantage.