Finance & Accounts Executive

Position Overview

Key Responsibility Areas (KRA)

• **General Ledger Management** – Ensure proper and accurate maintenance of the general ledger, journal entries, and account reconciliation.
• **Payment Processing** – Oversee all aspects of payments, ensuring accuracy and timeliness in processing vendor and supplier payments.
• **Receivables Management** – Maintain accounts receivable, track invoices, and ensure timely collection.
• **Payables Management** – Manage accounts payable, ensuring accurate recording and timely payments of outstanding liabilities.
• **Bank Reconciliation** – Reconcile bank statements with accounting records to ensure accuracy.
• **Financial Reporting** – Assist in preparing financial statements, reports, and analysis for management review.
• **Compliance** – Ensure adherence to company policies, accounting standards, and regulatory requirements.
• **Other Accounting Tasks** – Assist with month-end and year-end closing, audits, and ad-hoc financial tasks.

Key Performance Indicators (KPI)

• **Timeliness & Accuracy of Ledger Entries** – Maintain error-free journal entries and reconciliations within prescribed deadlines.
• **Efficiency of Payment Processing** – Ensure all vendor payments are processed within agreed-upon timelines.
• **Receivables Turnover** – Maintain a low outstanding receivables balance with timely collections.
• **Payables Turnover** – Ensure all payables are cleared without penalties or delays.
• **Reconciliation Accuracy** – Maintain a 100% match between bank statements and financial records.
• **Financial Reporting Deadlines** – Ensure financial reports are completed and submitted on time.
• **Audit Readiness & Compliance** – Maintain up-to-date records and documentation for smooth audits.
• **Process Improvement** – Identify and implement at least one improvement in accounting processes annually.

Qualifications

• **Educational Qualification**:
• Bachelor’s degree in Commerce (B.Com) or Finance (BBA, BAF, etc.)Professional certification (e.g., CA Inter, CMA) is a plus.
• **Stream & Specialization:**
• **Stream**: Commerce/Finance
• **Specialization**: Accounting, Finance, Auditing

Duties and Responsibilities

• Preparation and posting of journal entries to the general ledger.
• Monthly reconciliation of accounts and preparation of financial statements.
• Processing payments and maintaining accounts payable and receivable.
• Timely and accurate reporting of financial data to management.
• Handling vendor communication related to payment queries and ensuring clear financial records.
• Coordinate with external auditors during audits and ensure all accounting records are audit-ready.
• Maintaining a system for proper documentation of transactions, ensuring transparency and easy retrieval of records.
• Assistance in budget preparation and financial forecasting.

Skills and Competencies

• Strong understanding of accounting principles and financial management.
• Proficiency in MS Office, especially Excel (advanced formulas, pivot tables, etc.).
• Knowledge of accounting software (Tally, SAP, QuickBooks, Orion etc.) is an advantage.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Good communication skills, both written and verbal.
• Ability to work effectively in a team environment and independently.
• Proactive approach to resolving issues and improving processes.

Work Experience (3-4 years)

• Minimum of 3-4 years of relevant experience in a finance or accounting role.
• Previous experience in handling general ledger, payables, receivables, and financial reporting.
• Experience with financial reconciliations and processing payments.