FF&E and Material Specialist

Role Overview

Ff&E And Material Specialist

Ff&E Design

Material Specialist

Vendor & Supplier Management

Accessorizing & Styling

Design Ff&E Development & Specification

• Develop FF&E schedules and specifications in coordination with Lead Designers
• Prepare selections based on approved designs (3D Visuals) and project budget and timelines
• Ensure all FF&E selections align with the approved design intent and client requirements
• Review and update FF&E specifications throughout the project lifecycle to reflect design revisions and client approvals, if required
• Present FF&E Selection to client in coordination with Lead Designer
• -
• when required
• Product sourcing & selection
• Research and source suitable furniture, lighting, fabrics, finishes, and accessories from approved suppliers and manufacturers
• Ensure all selected products meet quality standards, project requirements, and lead-time expectations
• Maintain strong knowledge of international, local, and custom furniture and accessories brands and manufacturers
• Monitor industry trends, new product launches, and innovative design solutions to support project development
• Register proposed project FF&E with suppliers and vendors as required

Material Selection & Specification

• Develop material schedules and material specifications in coordination with Lead Designers
• Select and coordinate finishes and materials based on approved designs (3D Visuals), project, budgets and timelines
• Ensure all material selections align with the approved design intent and client requirements
• Monitor material availability, lead times, and budget implications during the selection process
• Research and source innovative materials and finishes that support the studio's design vision

Material Sourcing & Supplier Coordination

• Source and coordinate material samples with suppliers and manufacturers and create sample box for project
• Register proposed project materials with suppliers and vendors as required
• Maintain strong knowledge of local, international, and custom material suppliers and manufacturers
• Stay updated on industry trends, new material launches, and sustainable material solutions

Sample Room & Material Library Management

• Maintain and continuously update the studio Sample Room with new materials, finishes, fabrics, catalogs, and samples
• Ensure all samples, catalogs, and material records are organized, accurate, and readily accessible

Material Presentations & Client Support

• Prepare and organize project material sample boxes for presentations, approvals, and project execution
• Support client presentations and material review meetings when required
• Assist Lead Designers in presenting material concepts, options, and recommendations to clients

Supplier Relationship Management

• Build and maintain strong relationships with local, international, and custom manufacturers, suppliers, and vendors
• Develop long-term supplier partnerships that support the studio's procurement development and design objectives
• Act as the primary point of contact between the company and suppliers/vendors regarding product samples, sourcing coordination, specifications, pricing, and availability
• Coordinate with suppliers to ensure product availability and timely support throughout project execution

Vendor Registration & Commercial Management

• Register projects with vendors and suppliers to secure project pricing, trade discounts, and supplier support
• Obtain quotations and compare supplier proposals to ensure value, quality, and compliance with project requirements
• Negotiate pricing, payment terms, lead times, warranties, and commercial agreements
• Maintain accurate supplier records, contacts, catalogs, and commercial information

Supplier Sourcing & Market Research

• Source and evaluate new suppliers, products, and materials to support project requirements and business growth
• Stay informed about supplier offerings, new product launches, and market developments
• Research and identify innovative products, materials, and sourcing opportunities that enhance project delivery and design quality
• Attend events and showrooms openings

Accessory Selection & Design Development

• Develop accessory and styling proposals in coordination with Lead Designers
• Select and coordinate artwork, decorative accessories, soft furnishings, rugs, decorative lighting, and styling elements based on the approved design concept
• Ensure all accessories and styling selections align with the project vision, budget, and client requirements
• Review and update accessory selections throughout the design revisions and client approvals

Accessory Sourcing & Coordination

• Source and recommend suitable accessories from local and international suppliers and manufacturers
• Coordinate accessory selections and requirements with suppliers and vendors
• Prepare accessory schedules and specifications for project implementation and procurement
• Ensure all selected accessories meet quality standards, project requirements, and delivery timelines
• Coordinate final accessory requirements to ensure successful project installation and styling completion

Client Presentation & Styling Support

• Support client presentations by presenting styling concepts, accessory selections, and alternatives when required
• Demonstrate strong knowledge of styling principles, decorative accessories, artwork, and current interior design trends
• Do styling on site in coordination with Lead Designer (if required)

Market Research & Industry Knowledge

• Research and source unique and innovative styling products to enhance project aesthetics
• Stay updated on styling trends, decorative accessories, artwork, and emerging interior design concepts

Technical Skills & Requirements

• Strong knowledge of FF&E specifications, furniture, lighting, materials, finishes, accessories, and styling elements
• Strong understanding of interior design principles, materials, and space aesthetics
• Experience in preparing FF&E schedules, material schedules, and project specifications
• Knowledge of procurement processes, supplier management, and project coordination
• Ability to prepare cost comparisons, analyze quotations, and monitor project budgets
• Strong understanding of product sourcing, lead times, and supply chain coordination
• Strong documentation and record management skills
• Ability to review technical product information, material specifications, and supplier documentation

Travel Flexibility

• Willingness to travel locally and internationally when required for supplier meetings, sourcing activities, factory visits, exhibitions, and project requirements
• Flexibility to attend client meetings, site visits, supplier presentations, and industry events outside standard working hours when necessary

Driving License & Vehicle

• Valid UAE Driving License is mandatory
• Must have access to a personal vehicle for supplier visits, material sourcing, project meetings, and site coordination activities

Key Expectations

• Demonstrate strong attention to detail in FF&E selections, material specifications, and project documentation
• Maintain high design standards while ensuring alignment with project budgets and timelines
• Build and maintain strong relationships with suppliers, manufacturers, and industry partners
• Identify sourcing opportunities and cost-effective alternatives when required
• Manage multiple projects effectively while meeting deadlines and project objectives
• Maintain accurate records, schedules, trackers, and procurement documentation
• Communicate professionally with designers, suppliers, clients, and internal team
• Support the continuous improvement of procurement, sourcing, and FF&E processes
• Ensure the Sample Room is organized, updated, and properly maintained at all times.
• Maintain accurate material schedules, supplier records, and product databases
• Ensure all FF&E, material, supplier, and procurement information is properly recorded, tracked and updated
• Take ownership of FF&E Design, Material Management, Vendor Coordination, and Accessorizing activities across multiple projects