Facility Manager

Overview

Facility Manager

Key Responsibilities

• Develop and implement the Building Engineering Operations Plan & FM operations plan for each property in coordination with the Head of Department.
• Identify the unique requirements of each property and ensure that the plan addresses them effectively and establish relevant Service Level Agreements (SLAs) with the Facility Management service provider based on the building engineering operations plan.
• Conduct monthly KPI compliance sessions with the contractors to evaluate performance. Ensure delivery schedules, quantity and quality criteria are met and submit reports on completed work by contractors and vendors
• Work with the HOD to prepare budgets specific to each property. Understand capex requirement based on Life cycle analysis of the commissioned assets in the property.
• Prepare and present business cases to senior management with optimal financial analysis and total life cycle calculations.
• Develop short term, medium term and long-term plans for building improvements, refurbishment, major renovations, and capital assets replacement
• Develop processes designed to promote effectiveness, efficiency, and cost optimization initiatives for all buildings.
• Assist HOD with the implementation of CAFM Software.
• Working effectively with all departments and staff members to resolve issues, handle requests, queries, and complaints, escalating to the Head of department as required.
• Update and monitor compliance with relevant FM policies and procedures as well as compliance with the relevant department Delegation of Authority Matrix.
• Manage filed inspections and monitor the documentation related to the audits being conducted on Service providers to ensure that services are being conducted in accordance with agreed specifications and that customers are being served with the highest quality FM standards, and take the necessary actions upon the detection of poor performance
• Ensure that building/ property is compliant with each specific statutory regulations enforced by the local authorities.
• Set up, monitor and track teams related KPI’s, monitors performance against plan and initiates remedial actions in case of discrepancy between actual and expected performance.
• Prepare and track facility budget and submit monthly reports including the tracking of expenses and payments issues according to budget allocations and ensure expense targets as per KPIs are achieved.
• Develop and implement cost optimization initiatives for all buildings in coordination with engineers and supervisors.
• Identifies opportunities to improve current delivery model to enhance efficiency of facilities.
• Keeps accurate and up-to-date financial and operational records and prepare monthly /quarterly operational and financial reports in coordination with HOD, for management review and ensure they are completed accurately and submitted on time.
• Promotes a Customer Centric approach by introducing various activities and programs such as training of the team, surveys to set quality assurance measures and allow for continuous improvement
• Examine all the PPM schedule, PPM Task sheet & Check lists and make changes wherever applicable.
• Ensure that maintenance is undertaken in accordance with agreed specifications & as per the O&M manual.
• Act as Project Manager overseeing the bidding and implementation of IFM tenders, major renovation, and capital improvement projects on the properties.
• Ensure that Air quality, water quality & other Health/ Safety parameters are within the specified limits by the local authorities.
• Ensure that the team of Engineers & Supervisors complete their monthly audit at each facility & submit report.
• Ensures that all relevant statutory and regulatory requirements relating to facilities management are met as per local laws and regulations.
• Ensuring that periodic meetings are scheduled and held with service providers to review operational activities, non-conformance, etc.
• Raise environmental awareness at the properties by recommending and implementing effective sustainable strategies to help lessen our impact on the environment and achieve economic benefits.
• Provides guidance, support, and leadership to team to ensure effective and efficient flow of work in coordination with Senior Manager/HOD.
• Provides advice on technical, facility, maintenance and safety matters and ensures the sites are safe by adhering to relevant safety rules, legislation, and best practice.
• In order to be successful in this role, you should have:
• An ideal Candidate should hold 10 years of experience in Facility Management.
• Bachelor's degree or equivalent in Engineering or Diploma in Engineering.
• Ability to identify issues and determine repairs that are needed.
• Good knowledge of budgeting and resource allocation.
• If you are ready for your next challenge, Apply Now!