Executive Secretary

Position Duties/strong>

• Demonstrate commitment to the safety and security of children and young people ( child protection ).
• Provide administrative support to the Assistant Principals for the Elementary and Middle Schools, including stakeholder (staff, students, parents, volunteers) communication, documenting meeting minutes and contributing to the master schedule.
• Produce a weekly summary report of students attendance and discipline analysis.
• Generate students' access sheets.
• Manage the appointment calendars and schedules of the ASD Elementary / Middle School Assistant Principals.
• Create and maintain the event calendar for students, staff, and the ISG District Office.
• Create and maintain elementary / middle school student and staff IDs and staff photos.
• Coordinate events at ASD Elementary and Middle school, including overseeing event action plans, facility bookings, liaising, and coordinating with all relevant stakeholders (e.g. Principal-Parent Info Night, Parent-Teacher Social, Parent-Teacher Conferences, Graduation, and all other teacher-sponsored events).
• Coordinate substitute teacher coverage:
• Coordinate coverage daily for planned and unplanned staff absences.
• Collect and distribute lesson plans to planned cover teachers / substitute teachers.
• Record and communicate absences to school leadership and Human Resources.
• Coordinate parent volunteers:
• Collect required documentation.
• Orient to school.
• Perform other duties as assigned by the Principal and the Assistant Principals.
• NOTE: /strong> Substitute teacher coverage coordination includes communication outside of regular school hours (em>e.g. /em>some early morning and/or evening attention)./strong>

Qualifications

Knowledge/strong>

• Excellent working knowledge of Google Workspace (e.g. Gmail, Calendar, Drive, Docs, Sheets, Slides)
• A working knowledge of ISG policies, practices, and procedures.

Experience

/strong>

• High degree of collaboration and customer service. /li>
• Responsiveness to informational needs and urgent requests of stakeholders.
• Excellent command of English, both written and oral.
• Outstanding verbal and written communication skills.
• Highly developed organizational skills.
• Demonstrate cultural awareness and sensitivity.
• Exercise good judgment.
• Maturity to handle a range of situations.
• Loyalty and a high level of confidentiality.