Executive Secretary

Overview

Executive Secretary (

Job Objective

Job Summary

Key Responsibilities

• Manage executives’ calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and meeting minutes.
• Handle incoming calls, emails, and correspondence professionally.
• Prepare reports, presentations, letters, and official documents.
• Maintain confidential files, records, and company documents.
• Follow up on pending tasks and ensure timely completion.
• Communicate and coordinate with departments, clients, and external parties.
• Organize office operations and administrative procedures.
• Support management in special projects and daily operational tasks.
• Provides high-level administrative support and assistance to the Executive Director and/or Board Members.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for Executive Director and/or Board Members
• Schedules and attend meetings on behalf of executives, taking notes and recording minutes.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.
• Ability to manage assets.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience

• bachelor’s degree in business administration or related field preferred.
• **Requirements & Qualifications:**
• Bachelor’s degree in business administration or related field.
• Proven experience as an Executive Secretary, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information professionally.
• Strong attention to detail and multitasking skills.
• Fluent in English and Arabic.

Skills

• Communication Skills
• Time Management

• Organization & Coordination

• Problem Solving

• Professionalism & Confidentiality

• Report Writing
• Meeting Management
• Multitasking