EXECUTIVE SECRETARY (FEMALE) – MECHANICAL Engineer
Skills
About This Role
Job Summary
The Executive Secretary cum Mechanical Engineer provides high-level administrative and technical support to management while assisting in mechanical engineering coordination, project documentation, technical review, and site follow-up activities.
The role combines executive secretarial responsibilities with engineering support to ensure smooth communication, documentation control, project coordination, and operational efficiency.
Executive Secretary Responsibilities
- Manage daily schedules, appointments, meetings, and travel arrangements for management.
- Prepare official correspondence, emails, reports, presentations, MOM (Minutes of Meeting), and internal documentation.
- Coordinate communication between management, clients, consultants, suppliers, subcontractors, and project teams.
- Maintain confidential files, contracts, agreements, and company records.
- Handle incoming calls, inquiries, and follow-up actions professionally.
- Organize meetings, prepare agendas, and monitor action items until closure.
- Support tender submissions, proposal preparation, and document compilation.
- Maintain proper filing and document control systems for projects and administration.
- Assist management in tracking project deadlines, payments, approvals, and operational matters.
- Coordinate with HR, accounts, procurement, and project departments when required.
Mechanical Engineer Responsibilities
- Assist in mechanical engineering design review and coordination.
- Review HVAC, plumbing, firefighting, and mechanical shop drawings and technical submissions.
- Coordinate with consultants, contractors, suppliers, and site teams for mechanical works.
- Prepare BOQ verification, quantity take-offs, material submittals, and technical documentation.
- Monitor site progress and ensure works are executed according to approved drawings and specifications.
- Attend technical meetings and prepare engineering reports and progress updates.
- Support procurement team in material selection and technical comparisons.
- Assist in project planning, scheduling, and coordination of mechanical activities.
- Ensure compliance with safety standards, local authority regulations, and project quality requirements.
- Follow up on inspections, approvals, testing, and commissioning activities.
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