Executive Secretary
Skills
About This Role
Administrative Support
- Manage the executive’s calendar, meetings, and appointments
- Handle phone calls, emails, and correspondence professionally
- Prepare letters, reports, memos, presentations, and meeting minutes
- Maintain organized filing systems and confidential records
- Screen and prioritize communications and requests
Coordination & Communication
- Coordinate between departments and management
- Follow up on pending tasks, approvals, and operational matters
- Assist in internal communication with staff and external communication with suppliers or guests
- Arrange meetings, conferences, and hotel events
Office Management
- Monitor office supplies and administrative needs
- Ensure documents, contracts, and reports are properly filed and updated
- Handle travel arrangements, visas, and hotel bookings for executives if needed
Reporting & Documentation
- Prepare daily, weekly, or monthly reports
- Assist in budget tracking and expense documentation
- Maintain records of attendance, schedules, and official documents
Guest & VIP Handling
- Assist in handling VIP guest arrangements and special requests
- Ensure professional reception of visitors and clients
- Coordinate with Front Office and other departments regarding executive requests
Confidentiality & Professionalism
- Handle sensitive information with discretion
- Maintain professionalism in all communications and interactions
- Represent the executive office in a professional manner
Usually Required
- Excellent communication and writing skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Attention to detail and time management
- Ability to work under pressure
- Knowledge of hotel operations is an advantage
- Ability to commute/relocate:
- Al Barsha: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Experience
- Executive Secretary: 2 years (Required)
Language
- English (Required)
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Real Estate Executive Secretary / Administrator
AYS Developers · Dubai
Real Estate Executive Secretary / Administrator Job Summary We are seeking a highly organized and proactive Real Estate Executive Secretary / Administrator to provide executive-level administrative support and ensure smo
Skills
Yesterday
Apply Now↗Apply Now ↗Executive Secretary - Credit Approval
DIB · Dubai
Key Responsibilities: Candidates should possess prior experience in Credit, Corporate, or Treasury functions, with a proven track record as a Team Assistant or Coordinator, supporting and collaborating closely with the
Skills
Yesterday
Apply Now↗Apply Now ↗Executive Secretary
Dolphin Business Center LLC · Dubai
We are looking for a reliable and self-motivated Executive Secretary. As an Executive Secretary, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a va
Skills
2 days ago
Apply Now↗Apply Now ↗Executive Secretary
Yoland Specialist Polyclinic · Dubai
Executive Secretary Company Description Yoland Specialist Polyclinic is a multi-specialty healthcare facility located in Dubai, providing high-quality Dental, Dermatology, Aesthetic, Laser, and Family Medicine services.
Skills
3 days ago
Apply Now↗Apply Now ↗Executive Secretary - Group Legal
Al Rostamani Group · Dubai
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn
Skills
4 days ago
Apply Now↗Apply Now ↗Senior Executive Secretary
FMC Network · Dubai
We are looking for an experienced and dynamic Senior Executive Secretary to join our organization immediately. Requirements 5 to 10 years of experience in a multinational company or hospitality industry Strong executiv
Skills
4 days ago
Apply Now↗Apply Now ↗Executive Secretary
TALENTMATE · Dubai
Job Description Job Purpose Provide secretarial support to Group Head and assist in the general management of day-to-day affairs of the GH’s office and efficiently carry out job assignments. Key Result Areas Executive &
Skills
5 days ago
Apply Now↗Apply Now ↗Executive Secretary
Mashreq ·
Job Purpose Provide secretarial support to Group Head and assist in the general management of day-to-day affairs of the GH’s office and efficiently carry out job assignments. Key Result Areas Executive & Administrative S
Skills
5 days ago
Apply Now↗Apply Now ↗Executive Secretary
SEVENTS TECHNICAL SERVICES LLC · Dubai
Key Responsibilities Document Control Establish and maintain a structured document control system for the company. Receive, register, distribute, and track all incoming and outgoing documents. Maintain proper filing (
Skills
1 weeks ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required