Executive Secretary - Group Legal

About This Role

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Job Purpose To handle all administration, documents control, secretarial tasks and documents translation of department to smoothen the operations. Liaising with external counsels to ensure proper updates on the cases

Job Responsibilities

• Liaise with all external lawyers regarding updates on the cases and invoices;
• Upload all contracts in DMS and ensure their expiry is linked to the alarm system;
• Manage the office in terms of liaising with all team staff and report on their tasks and their achievements;
• Organize filing and keep records of all documents.
• Manage organization sensitive documents, and ensure the compliance of the company’s, prior granting access.
• Insure trade license renewal is done on time by following up with all concerned departments and making sure that all needed documents are provided
• Meeting the Notary Public to finalize pending transactions

Job Requirements Qualifications

• High school or equivalent

Experience

• 2-5 years of experience as secretary/administrator

Knowledge & Skills

• Basic knowledge of legal documents;
• Good communication skills;
• Proficiency in MS office;
• Fluent in Arabic and English (written and verbal);
• Good translation skills;

Good time management skills.

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.