Executive Secretary

Overview

• Provide high-level administrative and executive support to senior leadership to ensure smooth daily operations.
• Manage calendars, meetings, travel, events, and business reviews.
• Prepare and distribute professional correspondence, reports, presentations, and documents.
• Draft Arabic and English communications, including official letters to government and regulatory bodies.
• Act as a liaison between leadership, internal teams, external stakeholders, vendors, and government entities.
• Track action items, approvals, and deadlines to ensure timely completion.
• Maintain organized filing systems with strict document control and confidentiality.
• Coordinate cross-department communication to support business objectives.
• Screen and prioritize inquiries, escalating as needed.
• Support reporting, dashboards, and analysis using Microsoft Office tools.
• Manage vendor communications and follow-ups.
• Ensure proper document distribution and record management.
• Handle sensitive information with discretion and professionalism.
• Support special projects and administrative initiatives.
• Improve administrative processes and workflows.
• Maintain relationships with government authorities and support compliance documentation.
• Coordinate logistics for meetings, events, and executive visits.
• Ensure adherence to company policies and administrative standards.