Executive Secretary
Skills
About This Role
Document Control
- Establish and maintain a structured document control system for the company.
- Receive, register, distribute, and track all incoming and outgoing documents.
- Maintain proper filing (digital and hard copy) for contracts, drawings, correspondence, reports, and project documents.
- Ensure correct document numbering, revision control, and version tracking.
- Distribute approved documents to relevant departments (Projects, Technical, Commercial, Procurement, QHSE).
- Monitor document approvals and follow up with internal teams and external consultants/clients.
- Ensure compliance with company document control procedures and ISO/documentation standards (if applicable).
- Archive completed project documentation and maintain easy retrieval systems.
Executive Secretarial Support
- Provide administrative support to senior management and directors.
- Manage calendars, meeting schedules, appointments, and coordination of meetings.
- Prepare agendas, take minutes of meetings, and follow up on action items.
- Draft official letters, emails, reports, and internal communications.
- Handle confidential information with high discretion and professionalism.
Coordination & Communication
- Act as a central coordination point between management and all departments.
- Track internal approvals and ensure timely follow-up on pending documents or actions.
Reporting & Administration
- Prepare document status reports, logs, and submission trackers for management review.
- Maintain up-to-date records of all project and corporate documentation.
- Support audits by providing organized and traceable documentation records.
Requirements
- Bachelor’s Degree or Diploma in Business Administration or related field.
- Minimum 2–3 years of experience in document control and/or executive secretary role in the UAE construction industry.
- Strong knowledge of document control systems and workflows in construction projects.
- Excellent organizational and file management skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong attention to detail and accuracy.
- Ability to work under pressure and manage multiple document workflows.
- Good communication skills in English.
- Pay: AED1,800.00 - AED2,200.00 per month
Application Question(s)
- How many years of experience you have in UAE?
- What is you visa status?
- What is your salary expectation?
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Real Estate Executive Secretary / Administrator
AYS Developers · Dubai
Real Estate Executive Secretary / Administrator Job Summary We are seeking a highly organized and proactive Real Estate Executive Secretary / Administrator to provide executive-level administrative support and ensure smo
Skills
Yesterday
Apply Now↗Apply Now ↗Executive Secretary - Credit Approval
DIB · Dubai
Key Responsibilities: Candidates should possess prior experience in Credit, Corporate, or Treasury functions, with a proven track record as a Team Assistant or Coordinator, supporting and collaborating closely with the
Skills
Yesterday
Apply Now↗Apply Now ↗Executive Secretary
Dolphin Business Center LLC · Dubai
We are looking for a reliable and self-motivated Executive Secretary. As an Executive Secretary, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will be responsible for a va
Skills
2 days ago
Apply Now↗Apply Now ↗Executive Secretary
ELITE BYBLOS HOTEL · Al Barsha
Administrative Support Manage the executive’s calendar, meetings, and appointments Handle phone calls, emails, and correspondence professionally Prepare letters, reports, memos, presentations, and meeting minutes Mai
Skills
3 days ago
Apply Now↗Apply Now ↗Executive Secretary
Yoland Specialist Polyclinic · Dubai
Executive Secretary Company Description Yoland Specialist Polyclinic is a multi-specialty healthcare facility located in Dubai, providing high-quality Dental, Dermatology, Aesthetic, Laser, and Family Medicine services.
Skills
3 days ago
Apply Now↗Apply Now ↗Executive Secretary - Group Legal
Al Rostamani Group · Dubai
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn
Skills
4 days ago
Apply Now↗Apply Now ↗Senior Executive Secretary
FMC Network · Dubai
We are looking for an experienced and dynamic Senior Executive Secretary to join our organization immediately. Requirements 5 to 10 years of experience in a multinational company or hospitality industry Strong executiv
Skills
4 days ago
Apply Now↗Apply Now ↗Executive Secretary
Mashreq ·
Job Purpose Provide secretarial support to Group Head and assist in the general management of day-to-day affairs of the GH’s office and efficiently carry out job assignments. Key Result Areas Executive & Administrative S
Skills
5 days ago
Apply Now↗Apply Now ↗Executive Secretary
TALENTMATE · Dubai
Job Description Job Purpose Provide secretarial support to Group Head and assist in the general management of day-to-day affairs of the GH’s office and efficiently carry out job assignments. Key Result Areas Executive &
Skills
5 days ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required