Executive Secretary
Skills
About This Role
Overview
We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and secretarial support to top management.
The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to handle confidential information with discretion.
Key responsibilities
- include, but are not limited to:
- Provide administrative and secretarial support to top management.
- Manage calendars, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and meeting minutes.
- Handle incoming calls, emails, and other communications professionally.
- Maintain organized filing systems and confidential records.
- Coordinate with internal departments and external stakeholders.
- Support general office administration.
- Assist in preparing documents, reports, and presentations as required.
- Ensure timely follow-up on tasks and management instructions.
Requirements
- Proven experience as an Executive Secretary, Personal Assistant, or similar role.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc).
- Strong organizational and multitasking abilities.
- Ability to work under pressure and meet deadlines.
- Professional attitude with a high level of confidentiality and integrity.
Preferred Qualifications
- Experience in construction document control is an advantage.
Application Question(s)
- Can you join immediately, or do you need a notice period?
- How much is your expected salary?
Experience
- Executive Secretary: 5 years (Required)
- Construction Company/Consultancy: 2 years (Required)
- Document Controller: 5 years (Required)
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