Executive Secretary

Ajman, UAE

Company

Job Summary

Key Responsibilities

• Provide comprehensive business, administrative, and personal support with a high level of discretion and efficiency.
• Manage complex calendars and appointments.
• Plan, coordinate, and execute end-to-end travel arrangements (flights, ground transportation, Hotel).
• Demonstrate hands-on expertise in travel management with strong attention to detail and accuracy.
• Leverage extensive knowledge of the Emirates Skywards program to optimize bookings, redeem points effectively, and ensure cost-efficient travel.
• Utilize credit cards strategically for travel bookings, maximizing rewards, points accumulation, and overall cost savings.
• Handle visa applications, document preparation, and coordinate with consulates/embassies/agencies, including follow-ups.
• Create detailed travel itineraries and provide real-time travel support.
• Coordinate business meetings and personal engagements alongside travel schedules.
• Manage all gifting requirements, including sourcing, customization, and delivery for corporate and personal occasions.
• Maintain a proactive gifting calendar and recommend thoughtful options ahead of key dates.
• Maintain organized digital and physical filing systems for property and client records.
• Manage email communications, calls, and follow-ups with professionalism and confidentiality.
• Liaise effectively with internal teams and external stakeholders.
• Coordinate personal tasks, home/vendor management, and private event planning.
• Assist in preparing reports, presentations, and meeting materials.

Qualifications

• Minimum 5 years of Executive Secretary, Executive Assistant, or similar role supporting senior leadership or board-level executives.
• Excellent organizational and time-management skills; ability to prioritize and multitask efficiently.
• Strong communication skills – verbal and written – with the ability to interact confidently across all levels.
• Demonstrated experience managing international travel logistics and visa processes.
• High level of integrity, confidentiality, and discretion.
• Tech-savvy with proficiency in MS Office (Advance knowledge of MS Excel).
• Flexible with working hours, and available for urgent requirements or occasional travel.

What We Offer

• A prestigious role supporting top leadership in an internationally acclaimed brand
• Competitive compensation and benefits package
• Opportunities to work in a fast-paced, high-performance environment that values initiative and excellence
• Opportunities for professional growth within a respected and expanding organization
• A culture built on trust, integrity, and collaboration
• Afnan Perfumes is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination.
• We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status.