Executive Secretary

Overview

Key responsibilities

• include:
• Providing comprehensive administrative and secretarial support to senior management, including calendar management, scheduling, and daily agenda coordination
• Preparing official letters, emails, reports, presentations, and internal memos in both Arabic and English
• Organizing and maintaining company documents, contracts, files, and records with strict confidentiality
• Coordinating with internal departments, clients, consultants, contractors, and external parties to facilitate smooth communication and task completion
• Arranging meetings, taking minutes, and tracking action points to ensure timely follow-up
• Supporting real estate operations documentation, including project files, contracts, and administrative follow-ups
• Managing document control procedures, version tracking, filing, approvals, and archiving
• Representing the executive office professionally in all communications and interactions
• Performing additional administrative tasks as assigned by management

Required Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Management, Secretarial Studies, or a related field
• Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role supporting senior executives
• Work experience in real estate, contracting, development, or property management environments
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent Arabic and good English communication skills for professional business correspondence
• Proven ability to manage executive calendars, meetings, appointments, take meeting minutes, and follow up on action items
• Experience handling official documents and contracts, including drafting, formatting, filing, and tracking approvals
• Saudi national, male

Preferred Qualifications

• Experience using Odoo ERP
• Experience using task management tools to track and follow up on action items
• Experience working with approval workflows for contracts, purchase requests, payments, official letters, or management decisions
• Familiarity with task follow-up methods such as action logs, minutes-of-meeting trackers, and department follow-up sheets
• Experience working in structured corporate environments with policies, authority matrices, and internal procedures
• Experience communicating with real estate clients, property owners, consultants, contractors, government-related service providers, or property management companies
• Ability to prepare formal Arabic correspondence addressed to external parties
• Certification or training in office administration, executive secretarial work, business communication, or document control

Benefits

• Statutory health insurance coverage
• Pension scheme in accordance with Saudi regulations
• Paid annual leave and public holidays
• Professional development and training opportunities
• On-site work environment in Riyadh
• Supportive team culture and collaborative workplace