Executive Secretary
Skills
About This Role
Overview
**Role Summary:** The Executive Secretary will provide high-level administrative support to the Chief Operating Officer (COO), ensuring the smooth operation of the office.
This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
The Executive Secretary will manage the COO's schedule, coordinate meetings, and facilitate communication between the COO and other departments, while maintaining a high level of professionalism and efficiency.
Key Responsibilities
- Administrative Support: Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
- Communication: Serve as the primary point of contact between the COO and internal/external stakeholders, handling correspondence and communication with discretion.
- Document Management: Prepare and manage reports, presentations, and other documents required by the COO.
- Meeting Coordination: Organize and coordinate meetings, including setting agendas, taking minutes, and following up on action items.
- Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
- Office Management: Ensure the efficient operation of the office, including managing supplies and coordinating with other administrative staff.
Key Skills and Qualifications
- Experience: Proven experience as an executive secretary or in a similar administrative role, preferably supporting senior executives.
- Education: Bachelor's degree in Business Administration, Management, or a related field.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners.
- Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Discretion: Ability to handle confidential information with discretion and integrity.
- Cultural Awareness: Understanding of East Asian business practices and cultural nuances is preferred.
- #ExecutiveSecretary #AdministrativeSupport #COOOffice #EastAsiaJobs #ExecutiveAssistant #OfficeManagement #Confidentiality #Professionalism #CareerOpportunity
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Executive Secretary
InnovationTeam · Riyadh
Manage CEO's calendar and communications, prepare reports, and support executive operations with strong organizational and communication skills in English and Arabic.
Skills
4 days ago
Apply Now↗Apply Now ↗Executive Secretary.
InnovationTeam · الرياض
Job Summary We are looking for a highly organized, professional, and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coord
Skills
5 days ago
Apply Now↗Apply Now ↗Executive Secretary.
InnovationTeam · Riyadh
Job Summary We are looking for a highly organized, professional, and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coord
Skills
5 days ago
Apply Now↗Apply Now ↗Executive Secretary
شركة الغزالـي للتجارة · الرياض
إسم الجهة: شركة الغزالـي للتجارة مسمى الوظيفة الشاغرة: Executive Secretary مجال العمل: السكرتارية والمساندة الإدارية [ عرض كل الوظائف في هذا التصنيف ] مكان الوظيفة: الرياض - منطقة الرياض تاريخ الإضافة: 19/05/2026 المهام
Skills
6 days ago
Apply Now↗Apply Now ↗Executive Secretary IIl
King Abdullah Bin Abdulaziz University Hospital · الرياض
Job Purpose: Responsible for providing and coordinating a wide range of administrative and secretarial services in the assigned Division. Contribute to the effective and efficient service delivery of the assigned Divisio
Skills
1 weeks ago
Apply Now↗Apply Now ↗Executive Secretary to CEO/Board
Burjline Builders · Riyadh
Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced informat
Skills
1 weeks ago
Apply Now↗Apply Now ↗Executive Secretary
AlSalehat Holding · Jeddah
We are looking for Executive Secretary ( Saudi only ) Job Objective: To provide efficient administrative and executive support to management by coordinating schedules, communications, documentation, and office operations
Skills
1 weeks ago
Apply Now↗Apply Now ↗Executive Secretary (Tamheer)
Albawani | البواني · Riyadh
About This Opportunity Job Title: Executive Secretary (Tamheer) – Vice President Human Capital Department: Human Capital Role Purpose The Executive Secretary Intern will provide administrative and organizational support
1 weeks ago
Apply Now↗Apply Now ↗Executive Secretary
Client of imploy · Riyadh
Seeking a highly organized Executive Secretary to manage calendars, prepare reports, and support administrative operations with strong communication and organizational skills.
Skills
1 weeks ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required