Executive Personal Assistant to the Chairman

Position Title

Job Purpose

Executive & Business Support

• Manage the Chairman’s calendar, appointments, meetings, and strategic engagements.
• Prepare daily briefs, meeting agendas, follow-up reports, and action trackers.
• Draft, review, and manage correspondence in Russian and English.
• Prepare executive presentations, reports, proposals, and briefing materials.
• Conduct research and compile documentation for strategic decision-making.
• Liaise with senior management and subsidiaries on behalf of the Chairman.

Personal & Family Affairs Management

• Coordinate and manage selected personal matters of the Chairman and family.
• Arrange personal appointments, family schedules, and private commitments.
• Handle confidential family documentation and records.
• Coordinate schooling, medical appointments, and household-related logistics when required.
• Ensure smooth execution of personal instructions with utmost discretion.

Travel & International Coordination

• Plan and manage complex international travel arrangements (business & personal), including flights, visas, accommodations, security, and itineraries.
• Prepare travel files including meeting briefs, presentations, and required documentation.
• Coordinate with embassies, travel agencies, and protocol services as needed.
• Manage last-minute schedule changes efficiently and professionally.

Documentation & Administrative Control

• Maintain highly confidential records and executive documentation.
• Prepare contracts, agreements, official letters, and formal documents for review.
• Translate documents between Russian and English when required.
• Ensure organized digital and physical filing systems.

Stakeholder & Vip Coordination

• Act as a liaison between the Chairman and high-profile clients, investors, partners, and government entities.
• Coordinate executive meetings and ensure professional representation.
• Manage communications with diplomacy and cultural sensitivity.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5–8 years of experience supporting a Chairman, CEO, or high-net-worth individual.
• Fluency in Russian and English (Mandatory).
• Strong experience in managing both corporate and personal executive matters.
• Exceptional discretion, integrity, and confidentiality.
• Proficiency in MS Office (PowerPoint expertise required), Outlook, and executive reporting tools.

Key Competencies

• Executive presence & professionalism
• Absolute confidentiality
• High emotional intelligence
• Strong planning & prioritization skills
• Cultural awareness & diplomacy
• Problem-solving under pressure

Job Context

• High-exposure role with direct reporting to the Chairman
• Requires flexibility beyond standard office hours when necessary
• Involves both corporate executive support and selective personal/family coordination