Executive Assistant - VIP Support

Overview

Executive Assistant

Key Responsibilitie

• sManage and maintain executive calendars, appointments, meetings, and travel arrangements
• .Coordinate internal and external meetings, including preparation of agendas, presentations, and meeting materials
• .Prepare, review, and manage correspondence, reports, presentations, and other business documents
• .Take meeting minutes, track action items, and follow up on deliverables
• .Handle confidential information with a high degree of professionalism and discretion
• .Screen calls, emails, and visitors, ensuring timely responses and effective communication
• .Coordinate with internal departments and external stakeholders on behalf of senior management
• .Maintain accurate filing systems, records, databases, and documentation
• .Assist in organizing corporate events, business meetings, and executive visits
• .Monitor office supplies and support administrative processes as required
• .Support the preparation of reports, dashboards, and presentations using Microsoft Office applications
• .Ensure compliance with organizational policies, procedures, and administrative standards
• .

Qualifications & Experien

• ceBachelor's degree in Business Administration, Management, or a related fiel
• d.Minimu
• m 3–5 years of experien
• ce as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior managemen
• t.Strong experience in calendar management, meeting coordination, and executive suppor
• t.Excellent verbal and written communication skills in Englis
• h.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
• ).Experience with document management systems and collaboration platforms is an advantag
• e.Strong organizational, multitasking, and time-management skill
• s.Ability to work independently and prioritize tasks in a fast-paced environmen
• t.High level of professionalism, discretion, and confidentialit
• y.