Executive Assistant

Overview

Executive Assistant

Key Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and meeting materials.
• Prepare, review, and manage correspondence, reports, presentations, and other business documents.
• Take meeting minutes, track action items, and follow up on deliverables.
• Handle confidential information with a high degree of professionalism and discretion.
• Screen calls, emails, and visitors, ensuring timely responses and effective communication.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Maintain accurate filing systems, records, databases, and documentation.
• Assist in organizing corporate events, business meetings, and executive visits.
• Monitor office supplies and support administrative processes as required.
• Support the preparation of reports, dashboards, and presentations using Microsoft Office applications.
• Ensure compliance with organizational policies, procedures, and administrative standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum
• 3–5 years of experience
• as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior management.
• Strong experience in calendar management, meeting coordination, and executive support.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems and collaboration platforms is an advantage.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.