Executive Assistant to Chief Executive Officer

Reports To: Chief Executive Officer (CEO)

Position Overview

1. Executive & Strategic Support

• Manage and optimize the CEO’s calendar, priorities, and time allocation.
• Prepare executive briefings, dashboards, presentations, and analytical summaries.
• Track strategic initiatives and ensure cross-functional alignment.
• Anticipate executive needs and proactively resolve scheduling or operational conflicts.
• Assist in strategic planning documentation and follow-up on CEO directives.

2. AI & Digital Productivity Enablement

• Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, automation platforms) to:
• Draft and refine executive communications.
• Summarize reports and meetings.
• Generate structured presentations.
• Analyze data trends and prepare executive insights.
• Automate recurring administrative tasks.
• Additional responsibilities include:
• Implement workflow automation to improve efficiency in the CEO’s office.
• Maintain organized digital filing systems and smart document management.
• Support data-driven decision-making through structured reporting.
• Stay updated on emerging AI and digital productivity tools relevant to executive management.

3. Stakeholder Coordination

• Serve as the key coordination point between the CEO and:
• Senior leadership team
• Board members
• Government entities
• Investors and strategic partners
• External consultants
• Additional responsibilities:
• Ensure timely follow-up on action items and strategic decisions.
• Manage sensitive and confidential communications with discretion.

4. Communication Management

• Draft, review, and manage high-level correspondence and official communications.
• Screen and prioritize incoming communications.
• Prepare speeches, talking points, and briefing materials.
• Maintain strict confidentiality in handling corporate information.

5. Meeting, Reporting & Travel Management

• Organize executive meetings and prepare structured agendas.
• Record minutes and ensure action tracking.
• Prepare executive dashboards and performance summaries.
• Manage complex local and international travel arrangements.
• Provide pre-meeting intelligence and background research.

6. Operational Oversight

• Monitor execution of CEO directives across departments.
• Coordinate cross-functional projects.
• Maintain structured reporting systems.
• Assist in budget monitoring and expense oversight for the CEO’s office.

& Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5–7 years of experience supporting a CEO or C-level executive.
• Experience within a group or multi-entity structure preferred.
• Strong exposure to corporate governance and executive-level reporting.
• Demonstrated experience using AI tools and digital productivity platforms.
• Advanced proficiency in MS Office (PowerPoint, Excel, Outlook).
• Familiarity with CRM, ERP, and reporting systems is an advantage.
• Excellent English communication skills (Arabic is a plus).
• HR knowledge is required.

Key Competencies

• Strategic thinking and executive judgment
• AI literacy and digital adaptability
• High-level discretion and confidentiality
• Exceptional organizational and prioritization skills
• Executive presence and stakeholder management
• Data interpretation and reporting capability
• Problem-solving under pressure

Personal Attributes

• Highly proactive and solution-oriented
• Technologically savvy and innovation-driven
• Detail-oriented with strong execution discipline
• Calm and composed under high-pressure situations
• Loyal, trustworthy, and ethically grounded

What Makes This Role Challenging

• Direct exposure to high-level strategic decisions
• Fast-paced and confidential environment
• Multi-stakeholder coordination at senior level
• Requirement to combine executive support with digital intelligence
• Work Location: In person