Executive Assistant to Chief Executive Officer

Overview

Role Description

• Manage the CEO’s calendar, scheduling meetings, and priorities to maximize efficiency and productivity.
• Act as a primary point of contact for the Foundation and CEO, managing correspondence including emails, phone calls, and official communications in a timely and professional manner.
• Lead end-to-end meeting coordination, prepare agendas, briefing materials, and presentations, recording minutes, and ensuring timely follow-up and closure of action items.
• Support the CEO on strategic initiatives, research, priority projects, and reporting, ensuring alignment with organizational goals.
• Coordinate travel arrangements, including flights, accommodation, visas, and ground transportation.
• Coordinate and build strong relationships with internal teams, partners, suppliers, and external stakeholders (including government entities), ensuring effective communication and follow-through on key initiatives.
• Maintain accurate internal and external records and organize filing systems (digital and physical) to ensure easy access to information.
• Implement and maintain administrative procedures, systems that improve efficiency and consistency.
• Oversee daily office operations, including supplies procurement, maintenance, facility management and vendor relationships.
• Coordinate internal meetings, employee onboarding, company communications, and implementing policies.
• Represent the Foundation at external events, job fairs, and inclusion-focused forums when required.

Qualifications

• Minimum 5 years’ work experience in an Executive Assistant, or similar administrative role, preferably supporting senior leadership or a CEO.
• Strong proficiency in Administrative Assistance skills, including document preparation, data entry, record keeping, and effective use of office productivity tools (e.g., MS Office, Monday.com etc).
• Excellent written and verbal communication skills in English and Arabic (mandatory)
• Strong interpersonal skills and the ability to work with diverse stakeholders in a culturally sensitive manner.
• High level of integrity, discretion, and professionalism in handling confidential information and sensitive issues.
• Strong organizational, time management, and problem-solving skills, with the ability to work independently and manage multiple priorities.
• Bachelor’s degree in Business Administration, Management, Communications, HR or a related field.
• Previous experience in the non-profit sector or social impact organizations (preferable)