Executive Assistant to CFO

About This Role

Key Responsibilities Executive Operations & Scheduling

• Manage and optimize the CFO’s calendar, ensuring effective prioritization and coordination with Maisons, regional teams, and HQ in Geneva.
• Plan and coordinate all business travel, including itineraries, logistics, and stakeholder alignment.
• Organize MEIAT visits for HQ and Maison leadership, ensuring a professional and seamless guest experience (agendas, meetings, transportation, coordination with HQ EAs).
• Schedule and coordinate all major regional governance and leadership forums, including:

• MEIA Board Meetings (2x annually)
• MEIA BU Meeting (1x annually)
• Regional Townhalls (2x annually)
• Market Business Reviews
• Monthly direct report meetings
• Finance Townhalls (2x annually)
• Top 30 Quarterly Meetings
• Annual conferences and strategic offsites

• Maintain and proactively update the annual Finance calendar of key deliverables, milestones, and events.

Strategic Business support

• Prepare reports, briefing notes, and written or verbal correspondence on behalf of the CFO.
• Draft and refine PowerPoint presentations in collaboration with relevant departments (e.g., Board, BU, and strategic reviews).
• Produce meeting minutes and follow‑up actions where required.
• Develop templates, documents, and materials to support CFO initiatives.
• Serve as custodian of corporate documents, ensuring proper filing, version control, and confidentiality.
• Manage sensitive and confidential information with absolute discretion.
• Coordinate couriers, mail, and document flow as needed.
• Oversee the department’s T&E budget and UAE Finance budget, ensuring alignment with Finance and Procurement guidelines.
• Submit the CFO’s expense reports in a timely manner and validate compliance of direct reports’ expenses in Concur.

Office & employee coordination

• Act as a communication bridge between the CFO and direct reports, regional Finance teams, Maisons, and HQ stakeholders.
• Prepare internal communications, memos, and announcements on behalf of the CFO.
• Maintain and update the Finance organizational chart proactively.
• Support the organization of team meetings, workshops, and team‑building activities.
• Ensure smooth coordination across the Finance community, fostering collaboration and alignment.

Internal Communication & Stakeholder Management

• Serve as a key point of contact for directors, assistants, and cross‑functional teams at regional and international levels.
• Facilitate information flow between the CFO, regional markets, Maisons, and HQ.
• Support the planning and logistics of Finance talent programs, including the Finance Accelerator.

Promote collaboration and cohesion across the regional Finance network

Project management

• Lead and coordinate special projects and regional initiatives at the direction of the CFO.
• Support the planning and execution of regional events, corporate programs, and cross‑functional projects.
• Ensure timely follow‑up, stakeholder alignment, and high‑quality delivery of assigned initiatives.

JOB PROFILE Education

• Bachelor’s degree required.

Experience

• 8–10 years of experience as an Executive Assistant supporting senior leadership, ideally in a multinational or complex organizational environment.

Technical Skills

• Fluent in English; French is an advantage.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Strong understanding of AI platforms and ability to effectively prompt and leverage AI tools for productivity, communication, and workflow optimization.

Personal Competencies

• Exemplary professionalism, integrity, and discretion.
• Highly organized, adaptable, and able to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and executive presence.
• Ability to anticipate needs, solve problems proactively, and manage ambiguity.
• Strong team spirit and ability to build trusted relationships across all levels.

Comfortable navigating last‑minute changes and high‑pressure situations with composure.