Executive Assistant to CEO (Saudi national)

About the Role

Key Responsibilities

• Manage complex calendars for the Co-Founders, including scheduling meetings, prioritizing appointments, and resolving scheduling conflicts.
• Coordinate internal and external meetings, prepare agendas and supporting documents, and record meeting minutes and action items when required.
• Act as a key point of contact between the Co-Founders and internal and external stakeholders.
• Monitor, prioritize, and respond to emails and correspondence on behalf of the Co-Founders where appropriate.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
• Support day-to-day executive coordination, including meetings, external visits, and business-related errands when required.
• Track deadlines, follow-ups, and key business priorities to support effective execution and decision-making.
• Maintain and organize confidential records, presentations, reports, and executive documentation.
• Coordinate with different departments and support alignment on key business initiatives.
• Handle administrative tasks, including expense tracking, office coordination, and supply management.
• Assist in organizing leadership meetings, company events, and executive offsites when required.

Education and Experience

• Bachelor's degree in Business Administration or a related field is preferred.
• Valid driving license is required.
• Minimum of 2 years of experience in an Executive Assistant position or a similar role.
• Previous experience supporting founders, C-level executives, or senior stakeholders in a fast-paced environment is highly preferred.
• Experience coordinating executive calendars, meetings, travel arrangements, and administrative activities.

Skills and Attributes

• Good communication skills in both Arabic and English.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proactive, positive, and can-do attitude, with the ability to anticipate needs and take initiative.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
• Ability to work independently, remain flexible, and perform effectively under pressure.
• Willingness to accommodate regular travel and coordination requirements.

About PROVEN