Executive Assistant

Key Responsibilities

• Provide confidential executive support, including diary, correspondence and travel management. Coordinate meetings, events and divisional activities, preparing agendas, minutes, briefings and presentations. Draft and manage executive communications, including reports and divisional newsletters. Gather and coordinate information to support decision-making, planning and business operations. Maintain and improve administrative systems, records and processes to support efficient service delivery. Provide administrative support for financial and procurement processes, including purchase orders, invoicing and travel arrangements. About You You are a highly organised and proactive professional who thrives in a busy environment and enjoys providing high-level support to senior executives. With strong communication and stakeholder management skills, you can effectively manage competing priorities, exercise sound judgement and handle confidential and sensitive matters with discretion. Detail-oriented and solution-focused, you build strong working relationships across all levels of an organisation and take pride in delivering high-quality outcomes. Your ability to coordinate multiple activities, manage complex administrative processes, and maintain efficient systems and procedures will enable you to succeed in this pivotal role supporting the Executive Director and Director, Client Service Division. You Belong Here Here, every role has purpose. Whether you’re delivering frontline legal services or strengthening our organisation from behind the scenes, you’ll help create fairer outcomes for the people across NSW. We’re building a workplace where every culture, identity, ability and voice are included and valued. We welcome Aboriginal and Torres Strait Islander peoples, people with visible and invisible disability, culturally diverse communities, and LGBTQI+ communities so you can connect and flourish at every stage of career. You will be part of a diverse and inclusive organisation, working alongside like-minded and values driven people dedicated to justice, community impact, and delivering exceptional support and service through cross collaboration. Benefits of working at Legal Aid NSW As an employee of Legal Aid NSW, you will have access to and enjoy a variety of support and benefits so you can thrive professionally and personally. You’ll love our: Flexible Working - we are a Flex Ready certified and Carers and Employers accredited organisation. We are leading the way in offering a variety of flexible working options to uniquely support your unique work life balance. Professional Growth – as the largest law firm in NSW we offer a variety of opportunities to enhance your career at every stage, through regional graduate programs, Practical Legal Training and work placements, mentoring, training, and secondment opportunities. Work Health, Safety and Wellbeing – with dedicated programs, training, resources, and respectful work practices, our Wellbeing Framework ensures your physical, mental and psychosocial wellbeing matters, so you feel supported, safe and holistically well. Essential Requirements Hold Australian or NZ citizenship or Australian Permanent Residency Undertake relevant pre-employment checks such as Criminal Record Check, and Conduct Service Check Down load the Role Description to e x plore the role in-depth. We may use this recruitment to create a Talent Pool for similar ongoing or temporary vacancies we have over the next 18 months. Apply Now! Closing Date: Wednesday, 28 October 2026 at 11:59pm Your application is your chance to show why you’re a strong match for this role. Please provide: A current resume (up to 5 pages) A cover letter (up to 2 pages) addressing the following targeted question: Targeted Question 1: What do you consider to be the three most important qualities of an Executive Assistant supporting a Senior Executive? Please provide examples of how you have demonstrated these qualities in your career. We’re here to help Legal Aid NSW is committed to a recruitment process that is inclusive and barrier free. For recruitment enquiries, accessibility support or recruitment adjustments, please contact Emma Smeaton, Senior Recruitment Officer, at [email protected] or call the Talent Acquisition Team on 02 9134 9347. To find out more information about adjustments in NSW Government, visit Adjustments for individual needs | I Work for NSW. For role specific enquiries, contact Jane Cipants, Executive Director Client Service Division, at [email protected] or 02 9219 5859 Aboriginal candidates are encouraged to connect with the Legal Aid NSW Aboriginal Services Branch for a yarn. Head to our Careers Page to discover more about working at Legal Aid NSW, our recruitment process, and how you can champion fairness, empower communities and build your career. And connect with us on LinkedIn , Facebook and Instagram . We look forward to receiving your application!