Executive Assistant - (Jeddah)
Role Overview
Provide high-level administrative, coordination, and executive support to the Managing Director and leadership team.
Support effective diary management, timely communication, accurate documentation, and follow-up on strategic and operational priorities across the logistics business.
Key Skills for This Role
Full Job Posting
Company context
ALJ Logistics operates within Abdul Latif Jameel's transportation business, including freight forwarding, transportation, warehousing, customs coordination, and cross-border logistics.
Role purpose
Provide high-level administrative, coordination, and executive support to the Managing Director and leadership team.
Support effective diary management, timely communication, accurate documentation, and follow-up on strategic and operational priorities across the logistics business.
Key activities
- Manage the Managing Director's calendar, priorities, meetings, travel, and business commitments accurately and confidentially.
- Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers; follow up with owners until actions are closed.
- Screen and prioritize requests and communications, escalating urgent or sensitive matters appropriately.
- Coordinate executive correspondence, approvals, and document circulation while maintaining complete, auditable records.
- Provide stakeholders with timely updates and track and communicate commitments made by the executive office.
- Support leadership meetings, board-related requirements, visits, and special projects.
- Maintain secure electronic and physical filing systems for confidential and business-critical information.
- Improve executive-office workflows using digital tools, standardized templates, trackers, and automated reminders.
- Identify ways to reduce administrative cycle time and improve document control and information accessibility.
Requirements
- Bachelor's degree in Business Administration, Management, English, or a related field.
- Minimum 5 years of relevant experience, including at least 2 years supporting senior executives.
- Excellent written and verbal communication in English and Arabic.
- Advanced proficiency in Microsoft Office and collaboration tools.
- Professional Administration or Executive Assistant certification is preferred.
Job-related skills
- Customer focus, planning, organization, communication, prioritization, discretion, and attention to detail.
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