Operations and Accounts Coordinator
Key Skills for This Role
Full Job Posting
What you will do
- Keep jobs, schedules and deadlines up to date in Zoho Projects and the operations dashboard.
- Follow up with clients, suppliers and the team so nothing is missed.
- Raise and chase invoices, record payments and receipts, track supplier bills and petty cash.
- Keep Zoho Books up to date and reconciled with the bank.
- Maintain staff records: insurance, ILOE, visas, annual leave and final settlements.
- Prepare documents and letters and support visa and government paperwork.
- Prepare the weekly list of payments due, with government payments such as VAT and fines first.
- Keep Google Drive organized so quotes, invoices and contracts are easy to find.
- Use AI tools daily to draft messages, summarize documents and work faster.
What we are looking for
- 2+ years in an office administration or accounts role, ideally in construction, fit-out or facilities in the UAE.
- An accounting or bookkeeping background covering invoices, payments and reconciliations.
- Experience with Zoho Books and/or Zoho Projects, or similar software.
- Confident with Google Drive, Sheets and Docs.
- Comfortable using AI tools such as ChatGPT or Claude, or keen to learn.
- Very organized with excellent follow-through.
- Clear written and spoken English.
- Able to start in early November with handover and training 2-17 Nov.
What we offer
- AED 4,000 per month plus UAE visa and medical insurance, or AED 4,500-5,000 if you hold your own visa.
- A raise after a successful probation.
- Full training and handover from the current administrator.
- A small, friendly team and a varied role.
How to apply
- Send your CV with a short note on why you would be great for this role.
- Shortlisted candidates will complete a short practical task.
Additional preferences
Ability to commute or relocate to Al Quoz is preferred.
Bachelor's degree preferred.
3 years of accounting experience preferred.
English is required.
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