Executive Assistant & Business Support Coordinator

Overview

Key Responsibilities

• Manage executive calendars, coordinate meetings, and handle daily correspondence.
• Prepare reports, presentations, proposals, and official documents.
• Arrange travel itineraries, accommodations, and appointments.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with professionalism and integrity.
• Assist with personal and administrative tasks as required.
• Support the organization and coordination of business events, meetings, and client interactions.
• Assist in maintaining relationships with clients, partners, and prospective business contacts.
• Follow up on inquiries, meetings, and business opportunities to ensure timely communication and execution.
• Support senior management with business development activities, lead tracking, and client engagement initiatives.
• Help prepare sales materials, presentations, and meeting briefs when needed.

Qualifications

• Excellent English communication skills (spoken and written).
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent communication, organizational, and multitasking skills.
• Professional appearance and strong interpersonal skills.
• Must be currently based in or willing to relocate to Dubai or Qatar.

Desired Skills

• Strong written and verbal communication skills.
• Excellent time management and attention to detail.
• Ability to build and maintain professional relationships with clients and stakeholders.
• Discretion and ability to handle sensitive information.
• Problem-solving mindset and proactive approach to tasks.
• Adaptable and comfortable working in a multicultural environment.
• Organized, self-driven, dependable, and results-oriented.

Work Hours

• Standard working hours: 9:00 AM – 6:00 PM (local time).
• Flexibility may be required based on business needs, executive schedules, and travel arrangements.

Salary and Benefits

• Competitive salary package.
• Opportunity to work closely with senior management in a dynamic and fast-paced environment.
• Professional growth and exposure to business operations, client relations, and executive leadership.

Experience

• Executive/Personal Assistant, or in a business support: 1 year (Required)

Language

• English (Required)

Location

• Dubai (Required)